iビジネスパートナーズ List of News Articles

"Why does back-office work take so much effort?" you might wonder, yet you have no time or leeway. Furthermore, are you feeling pressured by the expectation of "handling everything without mistakes"? Even when you finally muster the courage to say, "Let's implement a system!" and start moving forward, you may find yourself exhausted by the process of requesting materials, comparing options, and attending demos (about an hour per company...), leading you to pause and ask, "Which one is actually right for our company?" This is a common reality. Additionally, after implementation, you might encounter situations like "I didn't check the support system, and now I can't call for help when I need it" or "After introducing multiple systems, I lost track of who to contact in case of trouble," leading to the feeling of "This isn't what I expected." If you're feeling stuck in such a situation... In this column, we focus specifically on the back-office departments of "General Affairs, Labor, and Management Planning," and based on the voices and trends we've heard through our daily proposal activities, we will introduce the "Top 5 Common Problem-Solving Cases." You can read more without needing to input personal information. Please visit the iBusiness Partners column page! https://ibp-column.sfsite.me/38885

We have released a document titled "Recommendation for Digitalization - Sales Management Edition" to support the digitalization of sales management operations. This document introduces the challenges related to a wide range of sales management tasks, including invoice issuance, accounts receivable and payable management, order processing, and inventory management, along with key points for digitalization to address these challenges. Additionally, it includes information useful for companies promoting DX, such as compliance with the invoice system, electronic storage, the establishment of telework environments through cloud utilization, and improving operational efficiency. Companies considering a review of their sales management operations or the efficiency of back-office tasks are encouraged to take a look.

We have released a document titled "Recommendation for Digitalization - General Affairs Edition" to support the digitalization of general affairs operations. This document introduces various ways to improve the efficiency of tasks that occur in a company's general affairs department, such as personnel management, payroll calculation, attendance management, labor procedures, year-end adjustments, and My Number management. It also explains the benefits of general affairs digital transformation, such as achieving paperless operations and telework support by transitioning from paper and Excel-based operations to cloud utilization, as well as centralized information management. Companies considering reducing the burden of general affairs operations and improving back-office tasks are encouraged to take a look.

We have published a document titled "Recommendations for Digitalization - Accounting Edition" to support the digitalization of accounting operations. This document introduces various challenges faced by accounting departments, such as compliance with the invoice system and electronic bookkeeping preservation law, collection of evidence, expense reimbursement, accounting processes, and billing and payment operations, along with hints for their solutions. Additionally, it clearly explains the benefits of accounting digital transformation (DX), including operational efficiency through cloud utilization, telework support, promotion of electronic storage, and smooth information sharing with tax accountants. Companies considering a review of their accounting operations or the promotion of back-office DX are encouraged to take a look.

We have published an introduction document for the solution "Easy Commuting Expenses," which supports the efficiency of commuting expense management. This document clearly presents the features and benefits of "Easy Commuting Expenses," which enables centralized management of commuting costs, including train, bus, and private car commuting. It streamlines tasks that place a heavy burden on staff, such as determining commuting routes, calculating refunds for commuter passes, responding to fare changes, and managing payment histories, while supporting fair and appropriate commuting expense reimbursements. Additionally, it includes case studies based on the implementation results from over 650 companies nationwide, as well as the effects of cost reduction and operational efficiency. Companies considering a review of commuting expense management or business improvements are encouraged to take a look.

We have published an introduction document for the safety confirmation system "Safety Call." This document clearly presents the features and usage of "Safety Call," which allows for smooth confirmation of the safety of employees and their families during disasters. "Safety Call" is characterized by its ease of use, requiring no ID, password, or complicated manuals, and it includes an automatic distribution feature for earthquakes, tsunamis, and special warnings. It enables rapid collection of safety reports from employees, understanding of the situation, and instructions for initial response. Additionally, it supports family safety features and smartphone applications, assisting companies in strengthening their BCP measures and crisis management systems. With over 1,300 companies having implemented it, we encourage businesses considering a review of their safety confirmation systems or strengthening disaster measures to take a look.

We have released an introduction document for our cloud management system "Loglass." This document clearly presents the features and usage images of "Loglass," which streamlines management tasks such as budget formulation, performance management, forecast updates, and management accounting. Loglass centralizes data scattered across various systems and spreadsheets, reducing the effort required for collection, aggregation, and analysis, thereby supporting quicker and more accurate management decisions. Additionally, it helps address challenges such as the personalization of management tasks and increased workload through automation of data aggregation, history management, and real-time analysis functions. The document also includes actual implementation examples and the effects of implementation, showcasing results such as reduced workload, enhanced analysis capabilities, and improved decision-making speed. Companies considering promoting DX in management or reviewing operations centered around Excel and spreadsheets are encouraged to take a look.

We have published an introduction document for the workflow system "HUE Workflow." This document clearly presents the features and usage of "HUE Workflow," which supports the digitization of application and approval processes. HUE Workflow is a workflow system that can easily digitize existing application forms. It features Excel-like usability and no-code configuration, making it easy to implement and operate even without IT expertise. In addition to application and approval functions, it also includes features that support overall business efficiency and DX promotion, such as report creation, external system integration, and integration with electronic contract services. Furthermore, it provides an environment that accommodates diverse work styles, including management authority settings by department and smartphone compatibility. It can be used starting at 300 yen per user per month (excluding tax), allowing for a small-scale introduction. Companies considering the efficiency of application processes, paperless operations, and the promotion of DX in back-office tasks are encouraged to take a look.

We have published an introduction document for our electronic contract and contract management service "WAN-Sign." This document clearly explains the basic mechanisms of electronic contracts and their implementation benefits, as well as the features and usage of "WAN-Sign." WAN-Sign supports electronic signatures, electronic seals, and certified timestamps, assisting in the digitization of contract execution to improve operational efficiency and reduce costs. Additionally, it enables centralized management not only of electronic contracts but also of existing paper contracts, contributing to the overall efficiency of contract operations. Furthermore, it is equipped with a high-security system provided by a domestic data center and a wealth of contract management features, making it increasingly adopted by companies of various industries and sizes. If your company is considering the digitalization and paperless transition of contract operations, please take a look.

We have released an introduction document for our recruitment management system "HRMOS Recruitment." This document clearly presents the features and usage of "HRMOS Recruitment," a system that centralizes everything from acquiring applicants to managing selection processes, analysis, and improvement. Due to changes in the recruitment market and intensified competition for talent acquisition, many companies are seeking to streamline their recruitment operations. HRMOS Recruitment enhances the efficiency of tasks such as applicant management, interview scheduling, agent communication, and recruitment report creation, supporting recruiters in creating an environment where they can focus on more critical tasks. Additionally, it includes features that contribute to improved recruitment outcomes, such as analysis by recruitment channel, visualization of recruitment costs, and utilization of talent pools. The document also introduces case studies from companies that have implemented the system, the effects of implementation, and the support system in place. Companies considering streamlining their recruitment operations or strengthening their recruitment capabilities are encouraged to take a look.

We have published a white paper titled "Half a Year of Procrastination vs. Full Operation in 3 Months - Conditions for Companies That Should Use Initial Setup Support," aimed at companies considering the introduction and operation of attendance management systems. This document clearly explains the key points of initial setup that are prone to difficulties during implementation, as well as the differences between handling it in-house and utilizing specialized support. If you want to smoothly launch an attendance management system, please take a look.

We have released a white paper titled "The Common Points of Attendance Issues Highlighted by the Labor Standards Inspection Office." This document provides a clear explanation of the challenges in attendance management that are likely to be pointed out by the Labor Standards Inspection Office, using specific examples. It addresses operational risks commonly seen in many companies, such as attendance aggregation in Excel, timekeeping management through self-reporting, insufficient management of paid leave, and rounding of overtime hours. Additionally, it introduces points that are often highlighted in inspections by the Labor Standards Inspection Office, such as "objective understanding of working hours," "unpaid overtime," "management of the 36 Agreement limits," and "compliance with the obligation to take 5 days of annual leave." This content can serve as an opportunity for companies that think "there have been no problems so far, so it's fine" to review their operations. Companies considering improving the efficiency of attendance management and strengthening compliance are encouraged to take a look. If you have any additional questions, please feel free to let us know.

"Somehow inconvenient" will inevitably become a "visible cost" if left unattended. When small inconveniences and anxieties accumulate in the HR and general affairs field, they manifest as a significant burden during peak times at the end and beginning of the month. This time, we will introduce the process of a fresh food sales company with about 200 employees that articulated this vague discomfort and took the first step. When we articulate "somehow inconvenient"... The company's challenges were clear: 1) Managing attendance with paper time cards requires a lot of effort for aggregation and Excel transcription. 2) Transcription errors undermine the reliability of payroll data, and inquiries about remaining paid leave require opening Excel each time for confirmation, increasing the workload on-site. 3) Low IT literacy creates psychological resistance to the introduction of new systems, acting as a barrier. Information from iBP To organize "where to start," we first clarified priorities. The conclusion is simple. You can read the continuation without entering personal information. Please visit the iBusiness Partners column page! https://ibp-column.sfsite.me/33995

"Somehow inconvenient" can turn into "accident risk" if left unattended, rather than just being a "hassle." Especially since personnel information serves as the starting point for many operations such as payroll, social insurance, and various allowances, if the freshness and consistency of the information deteriorate, the interactions with stakeholders can increase dramatically. What we are introducing this time is the process of articulating and organizing the "vague discomfort" that a medical equipment handling company with around 200 employees was experiencing as an issue. When we articulate "somehow inconvenient"... 1) It is a hassle to communicate with the payroll BPO when there are changes to personnel information. 2) Changes submitted by employees are in Excel, requiring re-entry. 3) Employees do not submit information in the correct format. 4) The person in charge leaves before becoming fully familiar with the operations. Information from iBP In response to such situations, the first step we took was traffic organization (issue clarification). You can read the continuation without needing to input personal information. Please visit the iBusiness Partners column page! https://ibp-column.sfsite.me/35402

Organizing the "somewhat inconvenient" aspects of accounting management with a proprietary system While daily operations are running smoothly, there is a lingering sense of inconvenience. There is a lot of manual work, tasks are becoming personalized, and there are concerns about future operations. Many companies are grappling with these "vague issues" but struggle to clarify what and how to improve. This time, we will introduce a case study on improving accounting operations in construction companies with fewer than 20 employees. When we articulate the "somewhat inconvenient"... 1) A proprietary system has been set up for accounting management, resulting in a state where there is no so-called "standard accounting system." Necessary information cannot be retained, leading to manual work. 2) The person responsible for system modifications has left the company. 3) There are issues with extracting data from the accounting side, but another department is able to output the necessary data from the proprietary system. We want to improve the current situation while minimizing the impact on other departments. You can read more without entering personal information. Please visit the iBusiness Partners column page! https://ibp-column.sfsite.me/38014

"Somewhat inconvenient" can quickly transform into "cost" and "risk" due to an increase in the number of employees or an expansion of business scope. What we are introducing this time is the process of a home care industry company with around 700 employees verbalizing their frustrations regarding payroll operations and considering the optimal system configuration. When we verbalize "somewhat inconvenient"... 1) The support quality of the payroll system being used is poor, causing significant stress. 2) The number of employees has been on the rise in recent years, raising concerns about running costs due to the pay-per-use system. 3) Macros are being used for data integration with a separate system. 4) We want to make backend processes like payroll payment reports easier. Information from iBP What is important here is to decide how to handle the multiple issues that have arisen, which is the "prioritization of tasks." You can read more without needing to input personal information. Please visit the iBusiness Partners column page! https://ibp-column.sfsite.me/36302

An article has been published regarding the case study of the attendance management system "KING OF TIME" implemented at Hatsuta Industrial Co., Ltd. ~ In the case of Hatsuta Industrial ~ By introducing "KING OF TIME," the ability to "identify errors and communicate" has become a significant point in ensuring accurate attendance management. The system has enabled proactive communication with employees, which has surprisingly led to improved communication overall. [Case Overview] ■ Challenges before implementation - The situation was unclear until time cards were collected, and it was necessary to finalize attendance within a limited timeframe. ■ Key points of implementation - The reassurance from the successful implementation and support experience in group companies, along with the speed of achieving full operation within one month. *For more details, please refer to the related links or feel free to contact us.

An article has been published regarding the implementation of the expense reimbursement system "Rakuraku Seisan" and the document digitization system "Rakuraku Meisai" at Okinawa Idemitsu Co., Ltd. ~ In the case of Okinawa Idemitsu ~ Before the introduction of the expense reimbursement system, everything was done "manually." Bank account information was registered for online banking, and calculations were done for each of the 10 employees, resulting in 10 registrations. The process involved multiple steps for transfer slips and approvals, making it quite labor-intensive. [Case Overview] ■ Challenges Before Implementation - There was only one person responsible for both expense reimbursement and invoice issuance, requiring a small team to handle complex manual tasks. ■ Key Points of Implementation - With robust support after implementation, the setup was advanced smoothly, and there were no issues in responding to legal revisions. *For more details, please refer to the related links or feel free to contact us.

A comprehensive case study related to back-office operations, including the attendance management system "KING OF TIME," expense reimbursement system, and human resources management system, has been published for Junpukai, a general incorporated foundation. ~ In the case of Junpukai ~ For companies looking to improve productivity and streamline operations, being conscious of "paperlessness" is the simplest and most powerful method. While it may seem straightforward, I recommend approaching the question of how to eliminate the "paper" in front of you step by step. [Case Overview] ■ Challenges before implementation - There was no established method for overall management, and almost all administrative documents were operated on paper. ■ Key points of implementation - The "agency" plays a role in consolidating each system, providing a single point of contact. *For more details, please refer to the related links or feel free to contact us.

An article has been published about the case of introducing the expense reimbursement system "Rakuraku Seisan" at CTC First Contact, Inc. ~In the case of CTC First Contact~ To prevent situations where one might wonder "I thought I submitted it" or "Where are the documents?", they considered systematization. They were also managing payments to business partners using Excel, but there was a challenge to reduce and improve that workload. After the introduction, the integration with the transfer search significantly reduced the workload. They were able to change the payment site, which was impossible with paper operations. [Case Overview] ■Challenges before implementation - Uncertainty about the location of application documents ■Key points of implementation - Can be operated at a low cost - Flexible customization of settings *For more details, please refer to the related links or feel free to contact us.

An article has been published regarding the case study of the introduction of the expense reimbursement system "Rakuraku Seisan" and the attendance management system "KING OF TIME" at Racam Co., Ltd. ~ In the case of Racam ~ Before the introduction of "Rakuraku Seisan," applications were paper-based. One person was responsible for checking the contents for about 100 individuals using a calculator. Since actually using the system, various tasks related to determining who to pay and how much have been reduced, and it has become possible to import the crucial journal entries. Most importantly, the elimination of the need to research transportation costs one by one has been a significant improvement. The successful implementation of the attendance management system was made possible by the generous support provided by iBP. [Case Overview (Partial)] ■ Challenges Before Implementation - Wanted to eliminate paper-based reimbursement and application processes ■ Key Points of Implementation - High recognition of Rakuraku Seisan - With iBP, both expense reimbursement and attendance management can be handled together *For more details, please refer to the related links or feel free to contact us.

An article has been published about the case of introducing the expense reimbursement system "Rakuraku Seisan" at Idemitsu Plant Tech Chiba Co., Ltd. ~ In the case of Idemitsu Plant Tech Chiba ~ Before the introduction, there was a challenge to reduce the time spent on circulating and storing paper documents, as well as the approval process (including rejections). The decision to implement "Rakuraku Seisan" was made considering its proven track record in group companies and the cost benefits it offers. With the system in place, manual errors in data entry and accounting software have clearly decreased. The payment process for invoices used to take a total of 7 hours per month, but it can now be completed in just 4 hours. [Case Overview] ■ Challenges before implementation - Reduce the time spent on circulating and storing paper documents, as well as the approval process (including rejections). ■ Key points of implementation - Peace of mind due to proven track record in group companies. *For more details, please refer to the related links or feel free to contact us.

"Why is back-office work so time-consuming?" you might wonder, yet you have neither the time nor the resources. Furthermore, are you feeling pressured by the expectation that "handling tasks without mistakes is a given"? Even when you finally muster the motivation to "implement a system," you can quickly become exhausted by the process of requesting materials, comparing options, and attending demos (about an hour for each company...), leading you to pause and ask, "Which one is actually right for my company?" This is a common reality. Additionally, after implementation, you might find yourself facing issues like "I didn't check the support system, and now I can't call for help when I need it" or "After introducing multiple systems, I lost track of whom to contact during a problem," leading to situations where "this isn't what I expected." Feeling stuck in a dead end... if that's how you feel. In this column, we focus specifically on the back-office areas of "HR, payroll, and accounting," sharing the voices and trends we've encountered through our daily proposal activities, and presenting the "Top 5 Common Problem-Solving Examples." You can read more without needing to input personal information. Please visit the iBusiness Partners column page! https://ibp-column.sfsite.me/36307

"Even though I'm busy, I don't have time to consider it" — what is a practical approach for such professionals to take the first step? It is to start small in areas where challenges are likely to arise and quickly feel the effects. In the back-office domain, areas like attendance management, expense reimbursement, invoice issuance, and safety confirmation are said to be fields where the benefits of implementation are clear and directly related to compliance and reducing operational burdens. Even if we understand this... If it were easy to consider and implement, there would be no problems, right? So this time, we will introduce what kind of future awaits if we implement systems in four areas where the effects of implementation are particularly clear. You can read more without needing to input personal information. Please visit the iBusiness Partners column page! https://ibp-column.sfsite.me/34366

Caught up in daily data entry, approvals, and inquiries, I want to improve but can't find the time to consider it. Such voices from the field are not uncommon. Even though it's clear that systemization is necessary, the reality is that people often get stuck on where to start and which products to choose. Common frustrations include "I spent time requesting materials and demos, but I'm not sure if it fits my company," and "After implementation, the inquiry contacts are scattered among different manufacturers, making it hard to connect quickly when issues arise." This moves us further away from the original goals of efficiency and reducing dependency on individuals. This is where the option of "agent implementation" comes into focus. Agents that handle products from multiple manufacturers have the advantage of providing unbiased comparisons and neutral proposals without favoring specific products. Even within the same category of systems, they can present the pros and cons side by side for a balanced evaluation. There is also a common misconception regarding pricing; in most cases, there is little to no price difference between direct sales from manufacturers and agents. You can read more without needing to input personal information. Please visit the iBusiness Partners column page! https://ibp-column.sfsite.me/33869

Caught up in daily input, approval, and checks, I want to improve but can't find the time to consider it. In back offices, which tend to fall into such a "negative loop," it's understood that system implementation can be a breakthrough, but the burden of the implementation itself is often significant, leading to new sources of concern. During the consideration phase, it takes time to request materials and compare demos, and even if the differences are clear, there is no certainty about whether it will fit the company. After implementation, issues often arise in operations, such as not being able to connect to support or having multiple inquiry points that cause confusion. Therefore, while organizing common failure cases, we have summarized key points for practical staff to proceed with a selection that is "smooth," "thorough," and "without regret." Common failure case 1: The purpose is vague, and "systematization" becomes the goal. Common failure case 2: It does not match the company's operations. Common failure case 3: Realizing it is "difficult" after starting to use it. Common failure case 4: Total costs balloon. You can read more without needing to input personal information. Please visit the iBusiness Partners column page! https://ibp-column.sfsite.me/33868

An article has been published regarding the case study of the attendance management system "KING OF TIME" implemented at Nichirei Industrial Co., Ltd. ~ In the case of Nichirei Industrial ~ The workload related to attendance management has decreased. With the transition from analog tasks to automated aggregation of working hours and granting of annual leave, we can now focus on our work with peace of mind. Particularly regarding the "punching method," we utilize fingerprint and facial recognition. By using biometric authentication, impersonation is not possible, and I believe the accuracy of attendance has significantly improved. Transparency has been ensured. 【Case Overview】 ■Challenges Before Implementation - Handwritten attendance sheets were used, resulting in input tasks to incorporate data into the payroll system. ■Key Points of Implementation - Systematization has reduced input tasks. Biometric authentication prevents impersonation. *For more details, please refer to the related links or feel free to contact us.

Attendance management is something that is expected of every company and should be addressed. When asked, "Are you doing it?" it might be more concerning to hear, "Are you doing it correctly?" which could make some responsible parties feel anxious. You may be using time cards for clocking in, but are unsure about overtime calculations. You might be having employees input data into Excel, but how does that stand in terms of legal compliance? You may be managing paid leave on paper, but there’s no room for double-checking. Employee resignations may be ongoing, but could this be due to overwork...? Why not review the various pros and cons of different attendance management methods and revisit the important aspects of attendance management from the "basics"?

What do the members of the back office department consider when choosing or replacing a system? If the same product is handled by both a "manufacturer" and a "distributor," how do you feel about it? "Distributor"? Isn't it cheaper to buy directly from the manufacturer? It's obvious that receiving direct service is better, right? ...Is that really the case? In the materials we are releasing this time, we will explain the benefits of "introducing a distributor." Here’s a preview of the materials: 【If you’re going to choose, you should leverage the power of a distributor that handles the ○○ system!】 【Make the distributor your ○○○○○○○ and use them to the fullest!】 Along with these points, we are offering a "Distributor Evaluation Checklist" that will be your strong ally, free of charge! Please make good use of it.

An article has been published about the case of introducing the expense reimbursement system "Rakuraku Seisan" at TSP Corporation. ~ In the case of TSP ~ Before the introduction, there were challenges such as dealing with the "paper" sent from various locations and the reliance on specific individuals for the tasks. After the introduction, the input and checking of FB data, which used to take 2 to 3 hours, can now be completed in just 5 minutes. Additionally, the mindset of the accounting department, which was previously reliant on manual entry, has changed. [Case Overview] ■ Challenges before introduction - Dealing with "paper" sent from various locations, reliance on specific individuals ■ Key points of introduction - A robust support system for setup and operation - Easy to start from a small scale both financially and functionally *For more details, please refer to the related links or feel free to contact us.

An article has been published regarding the case of introducing the attendance management system "KING OF TIME" to G.C. Planning Co., Ltd. ~ In the case of G.C. Planning ~ The previous attendance management system had the challenge of making it difficult to check attendance in compliance with laws and regulations. The decision to implement was based on top-class implementation achievements and the unique support system of the agency, i Business Partners. Although there were moments that felt challenging during the implementation and operation, we resolved each issue by consulting with the sales representatives of iBP. [Case Overview] ■ Challenges before implementation - The previous attendance management system made it difficult to check attendance in compliance with laws and regulations. ■ Key points of implementation - Top-class implementation achievements and the unique support system of the agency, i Business Partners. *For more details, please refer to the related links or feel free to contact us.

Are you managing daily attendance with time cards or handwritten work schedules? (Employees) If only we could make daily clock-ins and paid leave requests easier... (Managers) If only we could make confirming and collecting missed clock-ins and visualizing work hours easier... (General Affairs Staff) If only we could make waiting for documents from managers, calculating overtime, and payroll easier... We especially encourage customers with a lot of manual work to consider this: Introducing the attendance system "KING OF TIME," which can be started for just 300 yen per person per month. By fully utilizing our unique support system, implementing it while handling regular operations is not a dream! This is the most read product catalog among our services, so please feel free to download it from "Related Products."