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  6. [Case Study on Expense Reimbursement and Document Digitization System] Okinawa Idemitsu Kosan Co., Ltd.

[Case Study on Expense Reimbursement and Document Digitization System] Okinawa Idemitsu Kosan Co., Ltd.

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last updated:Jun 18, 2026

iビジネスパートナーズ
iビジネスパートナーズ
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Expense reimbursement has reduced operations by 30-40% compared to the time when it was done manually and in person! We will promote "efficiency" alongside the evolving cloud system.

We would like to introduce the case of implementing the expense reimbursement system "Rakuraku Seisan" and the document digitization system "Rakuraku Meisai" at Okinawa Idemitsu Co., Ltd. Before the introduction of the expense reimbursement system, everything was done "manually." The process involved registering account information for online banking and calculating for 10 people if there were 10 employees, which meant registering 10 times. There was a lot of effort involved in handling transfer slips and approvals for each transaction. [Case Overview] ■ Challenges Before Implementation - There was only one person in charge of both expense reimbursement and invoice issuance. A small team had to manage complicated manual tasks. ■ Key Points of Implementation - With the extensive support after implementation, we were able to proceed with the setup and adapt to legal changes without any issues. *For more details, please refer to the related links or feel free to contact us.

    Expense settlement system
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[Case Study on Expense Reimbursement and Document Digitization System] Okinawa Idemitsu Kosan Co., Ltd.

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[Please be sure to introduce this to the management and general affairs department] Update on comprehensive proposals for back-office operations! How can we eliminate the "paper" that is right in front of us? As a partner to consolidate various systems, we have promoted paperless operations together with iBP.

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A comprehensive case study related to back-office operations, including the attendance management system "KING OF TIME," expense reimbursement system, and human resources management system, has been published for Junpukai, a general incorporated foundation. ~ In the case of Junpukai ~ For companies looking to improve productivity and streamline operations, being conscious of "paperlessness" is the simplest and most powerful method. While it may seem straightforward, I recommend approaching the question of how to eliminate the "paper" in front of you step by step. [Case Overview] ■ Challenges before implementation - There was no established method for overall management, and almost all administrative documents were operated on paper. ■ Key points of implementation - The "agency" plays a role in consolidating each system, providing a single point of contact. *For more details, please refer to the related links or feel free to contact us.

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[Please introduce this to the management and general affairs department] Update on the expense reimbursement system implementation case! We have successfully standardized the tasks that were concentrated at the end and beginning of the month. It's hard to believe we used to operate on paper.

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An article has been published about the case of introducing the expense reimbursement system "Rakuraku Seisan" at CTC First Contact, Inc. ~In the case of CTC First Contact~ To prevent situations where one might wonder "I thought I submitted it" or "Where are the documents?", they considered systematization. They were also managing payments to business partners using Excel, but there was a challenge to reduce and improve that workload. After the introduction, the integration with the transfer search significantly reduced the workload. They were able to change the payment site, which was impossible with paper operations. [Case Overview] ■Challenges before implementation - Uncertainty about the location of application documents ■Key points of implementation - Can be operated at a low cost - Flexible customization of settings *For more details, please refer to the related links or feel free to contact us.

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iビジネスパートナーズ

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i Business Partners Co., Ltd. is a joint venture between Idemitsu Kosan and Itochu Techno-Solutions Corporation. We propose optimal solutions for back-office challenges from the unique perspective of an "agent." With strengths in outsourcing of financial statements and payroll, as well as a wide variety of cloud systems, we provide a one-stop service for the functions necessary for business operations. Regardless of industry, business type, or region, we support all aspects of back-office operations tailored to our customers' challenges and needs.

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