[Expert Commentary] Three Risks Hidden in the Operation of the Electronic Bookkeeping Law "Administrative Processing Regulations"

Legal compliance is also assured! Evolved business document management 【paperlogic】

Paperlogic is an electronic contract service fully supervised by certified public accountants. It is one of the few services that allows for the differentiation between "party-type signatures," which use the electronic certificates of the contracting parties as a form of a seal, and "witness-type signatures," which use email addresses as a form of acknowledgment. In addition to the execution of contracts, it also offers the functionality to send documents such as estimates and invoices with signature information and timestamps, as well as the digitization of board meeting minutes. We provide an electronic archive as a storage function. **Features** - Ability to differentiate between party-type signatures and witness-type signatures - Standard timestamp functionality - Compliance with the Electronic Books Preservation Act (acquisition of JIIMA certification for electronic transactions and scanner storage) - Supports the digitization of various documents, not just contracts, including estimates, orders, order confirmations, invoices, and receipts. *For more details, please download the materials or feel free to contact us.*

• Document Management System

Electronic contract preparation for the revised Construction Industry Law in 2025.

In line with the revised Construction Industry Law of 2025, "paperlogic Electronic Contract" has been upgraded to the "paperlogic Construction Document DX Pocket." With paperlogic's strength in "visual operation," users can simply upload documents along the screen to facilitate electronic contracts and internal signatures. Additionally, features have been added for automatic linking between general contractors and subcontractors, as well as the ability to send documents with automatically added signatures and timestamps via email. For the construction industry, the digitization of contract operations not only significantly reduces mailing costs, labor costs, and stamp duty but also contributes to stabilizing contracts between general contractors and subcontractors. ■ Four Features of the "paperlogic Construction Document DX Pocket" - A package price that covers both general contractors and subcontractors, offering significant savings compared to regular prices. - Provision of user guides and legal guides tailored for the construction industry. - A comprehensive product that includes electronic tools for the construction industry without the need to contract various services. - Automatic storage of documents exchanged between general contractors and subcontractors, ensuring zero loss. ■ Benefits of Digitizing Contract Operations… - Significant reduction in stamp duty! - Major savings on mailing costs and labor costs! - Up to 60% reduction in time spent on document creation and management (compared to our company). → This also leads to improved operational efficiency.

• Electronic Contract System

As of January 1, 2024, all companies are required to store electronic transaction data. The transition from paper-based operations to digital has become a significant challenge for many businesses. Some may feel reassured, thinking, "We have established our administrative processing regulations, so we are perfectly compliant with the electronic bookkeeping law." However, behind this convenience lie subtle yet potentially fatal risks. ◆ Pitfalls of Administrative Processing Regulations: Three Risks - Risk 1: Violations of regulations and formalism due to human error - Risk 2: Risks of internal fraud and the inability to prevent evidence destruction - Risk 3: Obligation to explain during tax audits and the absence of objective evidence To ensure "authenticity," system management with [paperlogic] is optimal! ● Automatic granting of certified timestamps By simply uploading electronic transaction data to the system, certified timestamps are automatically granted. Authenticity can be ensured without human intervention, and even if data is accidentally deleted, the original data with the timestamp remains in the system, preserving the evidence. ● History management function for corrections and deletions When corrections or deletions are made, information about when, who, and what was done is automatically recorded, preventing human errors and intentional fraud.

To customers considering the introduction of vehicle detection sensors for parking lot construction, design, or management: Are you facing any challenges with current issues or selecting the right sensors for parking management? Hotron offers free materials that explain how to utilize vehicle detection sensors and the benefits of their introduction! ▽ Here is the lineup of materials ◉ Vehicle Detection Sensor Basic Guide This guide focuses on the challenges and solutions in parking lot operations, introducing the overview of vehicle detection sensors. ◉ Key Points for Introducing Vehicle Detection Sensors This material discusses the benefits of introduction based on installation locations and specific challenges. ◉ Case Studies of Vehicle Detection Sensor Implementation This document presents the challenges before implementation and the results after introduction. For more details, please download from our website and check it out. https://www.hotron.co.jp/download/

In facilities operating nurse call systems, we have made bed exit sensors wireless, allowing them to notify in conjunction with the nurse call system. By simply connecting the mat sensor "Foldable Thin Matt-kun," the body movement call "Ugo-kun," and the wheelchair body movement call "Ayumi-chan" to the transmitter HB-RS, you can make the bed exit sensor wireless. The infrared sensor "Just Place Pole-kun" has the transmitter HB-RS built-in. This helps prevent accidents caused by falls, slips, or wandering, contributing to the efficiency of medical operations. 【Features】 ○ Wireless conversion by simply connecting existing sensors to the transmitter HB-WSK. ○ Bed exit sensors notify wirelessly in conjunction with the nurse call system. ○ Up to 5 transmitters can be registered with one receiver. ○ The communication distance between the transmitter and receiver is approximately 10 meters. ◎ For more details, please contact us or download the catalog.

We have installed our commercial aroma diffuser "Majesta Fragrance" in cabaret clubs within Kanagawa Prefecture, providing a fragrant ambiance in the establishments. Benefits of introducing fragrance: - Creation of a luxurious atmosphere - Increased customer stay time - Enhanced staff motivation - Memorable store experience - Differentiation from other establishments Majesta Fragrance supports the creation of a store that customers choose through "fragrance enhancement." If you are interested in fragrance enhancement, please feel free to contact us.

We have received high praise from customers who have implemented our attendance management system, "KING OF TIME." Many reviews highlight not only the system itself but also our unique support system, which we are very pleased to hear. We would like to share a portion of these reviews with you! If you would like, please take a look at the PDF file, and feel free to reach out to us if you have any concerns.