ペーパーロジック List of News Articles

There are only a few days left in 2025. How was this year for everyone? At paperlogic, we also took a moment to reflect on 2025. For paperlogic, 2025 was the year of "communication." We started our note in April and, before we knew it, we were able to deliver 47 articles. Among them, the most popular content is as follows!! ■paperlogic 2025 Popular Note Rankings 1st Place | How to Use Electronic Contracts | A Thorough Explanation in 5 Steps from Basics to Implementation 2nd Place | Nice to Meet You! We are Paperlogic Inc.! 3rd Place | [CEO Interview] Paperlogic is the Culmination of My Life *The articles will be linked in the related links! If you're interested, please read our notes or feel free to contact us about paperlogic. ■Outlook for paperlogic in 2026 We plan to develop new technology that makes ensuring personal identity even easier and more secure (reliable), allowing for "the ability to stamp a seal equivalent to a registered seal using a smartphone." Please look forward to a future where "ease" and "reliability" coexist.

The digitization of invoices, the digitization of contract operations, the digitization of paper documents, etc... The hurdles for DX (digital transformation) are quite high, aren't they? Even if you introduce a service, many people may feel anxious about whether they can use it effectively and hesitate to take the first step towards digitization. At paperlogic, we are offering a [free trial] where you can try out the features for one month at no cost. ◆ Flow of the Free Trial (1 month) 1. Select "Trial Request" from "Service Application" 2. A sales representative will explain the paperlogic trial 3. A sales representative or CS team will guide you through tenant setup 4. Consideration of your contract Even during the free trial period, you can access support at paperlogic. Please feel free to contact us through the paperlogic support screen.

We are pleased to announce that Koichi Yokoyama, the representative director of our company, Paper Logic Co., Ltd., and a certified tax accountant and public accountant, appeared on Otsuka Corporation's YouTube channel "Mirai Kakeru Small and Medium Enterprises." This time, titled "A Must-See for Small and Medium Enterprise Managers! Strategies to Survive Amidst Legal Revisions, Rising Prices, and Labor Shortages," we will introduce specific items that should be reviewed and countermeasures regarding "Five Key Points Small and Medium Enterprises Should Check Amidst Legal Revisions, Labor Shortages, and Rising Prices." ▼ You can find the link to the YouTube video from the related links.

Delaying compliance with the electronic bookkeeping law by saying "there are still no cases of penalties" poses significant risks, such as the possibility of increased heavy penalties and the revocation of blue return approval. This article explains the serious risks that can shake a business, such as heavy penalties and the cancellation of blue returns, in order to correctly understand these risks. It points out the potential for "unintentional deficiencies" to be subject to penalties and the pitfalls of over-relying on grace periods. We will introduce what can be done to avoid regrets.

Thank you for always using Paper Logic. We would like to inform you about our support system during the year-end and New Year holidays. ■ Holiday Period: December 27, 2025 (Saturday) to January 4, 2026 (Sunday) During the above period, customer support via inquiry forms and emails will be suspended. Inquiries will be accepted, but responses will be provided sequentially after January 5, 2026 (Monday). Please note that various functions, including electronic contracts, can still be used as usual during the holiday period. ■ Contact Information for This Matter Please contact us via the [Inquiry Form]. https://paperlogic.co.jp/contact/ We sincerely apologize for any inconvenience this may cause and appreciate your understanding. We look forward to your continued use of Paper Logic.

The recognition that "the PDF invoice received from the other party must be stored as electronic data" is widely accepted. However, is that response truly sufficient for perfection? ◆ The "receipt" of electronic transactions includes issuance and delivery The Electronic Bookkeeping Act defines "electronic transactions" as the receipt of electromagnetic records related to transaction information. Breaking down the term "receipt" is key to understanding. - "Receipt": Receiving electronic data such as invoices and receipts from business partners - "Issuance": Issuing and delivering electronic data such as invoices and estimates to business partners When downloading a PDF from your company's accounting system and attaching it to an email, or concluding electronic contracts through a cloud-based invoicing service, both the receiving party and the issuing party (your company) are obligated to store the data. 【Utilizing paperlogic DESKTOP for document management】 - Elimination of manual input - Assurance of reliable searchability - Centralized management of receipt and issuance → paperlogic DESKTOP addresses the challenges of complex metadata management in the storage of these issued documents.

On November 20, 2025 (Thursday) and December 2, 2025 (Tuesday) from 11:00 to 14:00, our representative, certified public accountant and tax accountant Koichi Yokoyama, will be speaking at a free webinar hosted by Otsuka Shokai. He will explain important points to note regarding the revised Construction Business Act. [Construction Business Act / Public Works Optimization Promotion Act] - Prevention of omissions in the description of construction contracts - Obligation to notify "risk" information before contract signing by the contractor - Mutual exchange of original copies of construction contracts - Digitization of estimates, contracts, and order forms/acceptance letters We are entering an era where contracts must be documented in writing and stored electronically. Paperlogic is fully committed to supporting companies that have begun the transition from paper to digital.

"We want to improve our operations with AI, but what exactly can we do...?" For those who want to actually try out and compare services, we have an announcement. The electronic contract and document management service paperlogic will be exhibiting at the 'Business Innovation Fair 2025 Autumn in Makuhari' hosted by Otsuka Shokai on November 13th (Thursday) and 14th (Friday) at the Hotel Green Tower Makuhari. Seminars on business improvement and AI utilization will also be held, so if you are nearby, please come and visit us. ● We will also be conducting product demonstrations of paperlogic at the venue. The biggest feature of paperlogic is that it is easy to operate and simple, yet it complies with all document management regulations, including the Electronic Books Act. We invite you to experience this simplicity firsthand.

The method for electronic contracts and electronic signatures is simple as long as you grasp the key points. Electronic contracts achieve both business efficiency and cost reduction simultaneously. Paperlogic supports the smooth implementation of electronic contracts that realize business efficiency and cost reduction. ■ Steps to execute an electronic contract: 1. Prepare the contract document data 2. Request and send for signature to the other party 3. Apply electronic signature and timestamp 4. Manage and store the executed contract → Complete!! With Paperlogic, you can easily start electronic contracts with an intuitive and simple UI. ■ Types of electronic signatures (witness type and party type) There are two types of electronic signatures for electronic contracts: "witness type signature (equivalent to a seal)" and "party type signature (equivalent to a registered seal)." Just as there is a distinction between registered and common seals in paper contracts, using different signatures in electronic contracts can enhance compliance. Paperlogic supports all types, including witness type, party type, and hybrid types that use both.

With the revision of the Electronic Bookkeeping Act and the mandatory data storage for electronic transactions, some may feel anxious about document storage within their companies. There are those who might say, "Even so, I'm overwhelmed with daily tasks and can't actually find the time," or "I don't know where to start." ◆ Six Challenges of Document Storage for Small and Medium Enterprises - Pressure on physical storage space - Searchability and operational workload - Security risks - Risks of unexpected data corruption or loss - Compliance with legal storage periods - Challenges in information sharing ◆ Electronic Storage is Essential for Small and Medium Enterprises Small and medium enterprises that cannot afford the costs of document storage or operational workload but want to maintain their reliability as a company are recommended to use electronic storage for document management. 【Solve it easily with paperlogic!】 - Prevent data corruption and loss with cloud services while reducing storage costs - Significantly cut down on labor costs and stamp duties related to operations - Capable of issuing electronic certificates for business partners - Comprehensive coverage of legal regulations with professional supervision services - Easy implementation with a simple UI and convenient desktop application - Robust support available

In February of this year, we inquired about "paperlogic" using the Ministry of Economy, Trade and Industry's gray zone resolution system regarding the "provision of electronic contract services to the construction industry," and received a response stating that "paperlogic meets the standards related to construction contracts under the Construction Business Act Enforcement Regulations (Article 13-4, Paragraph 1, Item 1 (h) and Paragraph 2)." ◆ Accelerating DX in the Construction Industry with 'Official Approval' The construction industry faces challenges in digitizing contract operations due to the complexity of contracts, the presence of numerous stakeholders, and legal requirements and security concerns. However, due to the nature of the industry, detailed contract operations occur frequently. Therefore, by digitizing contract operations, the industry can benefit significantly from cost reductions in stamp duties and labor costs, as well as shortened timeframes for contract execution. ◆ Package Plans for the Construction Industry Available At paperlogic, we also offer the 'paperlogic Construction Document DX Pocket,' designed to facilitate smoother transactions between general contractors and partner companies. Please feel free to try our trial service from the "Service Application" section.

By digitizing contract operations, you can reduce many costs, including stamp duty and mailing expenses. ◆ Four Benefits of Electronic Contracts - Cost reduction for printing, stamp tax, mailing, and original document storage - Improved operational efficiency through system-based sending and stamping - Prevention of tampering with timestamps - Enhanced searchability of documents 【Many Benefits for the Other Party as Well!】 - Both parties can confirm that the document has not been tampered with - No worries about losing the original paper documents - Streamlined operations due to the absence of mailing and binding hassles - Quick contract conclusion through email or system confirmation ◆ Disadvantages of Electronic Contracts - Costs for service implementation and operation - Need for business partners to understand electronic transactions ----------------------------------------------------- 　　Consult with paperlogic for electronic contract services! -----------------------------------------------------

"Electronic contracts for national and local governments are also available with 'paperlogic Electronic Contracts'" In December of last year (2023), we made an inquiry regarding our service 'paperlogic Electronic Contracts' under the Digital Agency's gray zone elimination system concerning the 'Law and Orders Regulating New Business Activities.' As a result, we received a response from the Digital Agency stating that 'paperlogic Electronic Contracts' can be used as an electronic record in place of paper contracts for national and local government contracts. "'paperlogic' is also endorsed by the Digital Agency" In this inquiry, we received confirmation that 'paperlogic Electronic Contracts' can be utilized as an electronic record in place of paper contracts for national and local government contract documents. From now on, you can confidently use 'paperlogic Electronic Contracts' for all types of contracts, including administrative contracts and discretionary contracts, not only between private companies but also in the contracting practices of local governments. For business document digital transformation and electronic contract services, please feel free to consult with paperlogic.

Stamp duty, which can be a significant cost in contract operations... By switching to electronic contracts, you can reduce this cost. PDF files of contracts used in electronic contracts do not fall under taxable documents according to the Stamp Duty Act. Therefore, by switching to electronic contracts, the need for physical stamps is eliminated. ◆ "Electronic Contracts" Without Worrying About Stamp Duty When using electronic contracts, there is no stamp duty. Electronic contracts can prove "authenticity" and "non-repudiation" through electronic signatures using electronic certificates and timestamps from certified service providers. * Electronic Signature: Ensures authenticity through email addresses, identification, and certificates of registered matters. * Certified Service Provider Timestamp: Proves that the document "existed" at that time and in that state, confirming that it has "not been tampered with." ◆ For inquiries about electronic contract services, contact paperlogic! "paperlogic Electronic Contract" is a cloud service specialized in electronic contracts and document management. It can be used not only for managing estimates and invoices but also for electronic contracts using witness-type (equivalent to a registered seal) and party-type (equivalent to a personal seal). Additionally, we offer consulting plans for DX, so please feel free to contact us.

As of January 1, 2024, all companies are required to store electronic transaction data. The transition from paper-based operations to digital has become a significant challenge for many businesses. Some may feel reassured, thinking, "We have established our administrative processing regulations, so we are perfectly compliant with the electronic bookkeeping law." However, behind this convenience lie subtle yet potentially fatal risks. ◆ Pitfalls of Administrative Processing Regulations: Three Risks - Risk 1: Violations of regulations and formalism due to human error - Risk 2: Risks of internal fraud and the inability to prevent evidence destruction - Risk 3: Obligation to explain during tax audits and the absence of objective evidence To ensure "authenticity," system management with [paperlogic] is optimal! ● Automatic granting of certified timestamps By simply uploading electronic transaction data to the system, certified timestamps are automatically granted. Authenticity can be ensured without human intervention, and even if data is accidentally deleted, the original data with the timestamp remains in the system, preserving the evidence. ● History management function for corrections and deletions When corrections or deletions are made, information about when, who, and what was done is automatically recorded, preventing human errors and intentional fraud.

"We want to digitize internal paper documents, but we don't know which service to choose," and "We can't keep up with the revisions to the Electronic Bookkeeping Law and the laws in the construction and manufacturing industries." For those individuals, we have an announcement. The electronic contract and document management service, paperlogic, will be exhibiting at the event 'Serious DX and AI Strategy 2025' held on Wednesday, October 15, at Sogo Yokohama. This time, there will also be a seminar led by our representative, certified public accountant and tax accountant Koichi Yokoyama. We will also conduct product demonstrations at the exhibition, so please come and visit us. ● Our representative, Yokoyama, will also give a lecture! Luxurious seminar At 'Serious DX and AI Strategy 2025', Koichi Yokoyama, the representative of Paperlogic Co., Ltd., will also speak in [Seminar B Course]. On that day, he will introduce the key points of laws, including the revised Construction Industry Law, which will be enforced by December 2025, and related document management, from the perspective of a certified public accountant and tax accountant. Additionally, there will be seminars that are useful for utilizing AI and DX. For more details, please visit the event website.

We are pleased to announce that Paper Logic Co., Ltd. has been selected as a support provider for the IT Implementation Subsidy 2025, and our products "paperlogic Electronic Contract" and "paperlogic Construction Document DX Pocket" have been registered as IT tools (standard category). The IT Implementation Subsidy 2025 covers 1/3 to 2/3* of the service usage fees and optional fees for data additions, for up to two years (*the subsidy rate varies depending on the size of the business and wage conditions). Since the application for the IT Implementation Subsidy must be carried out in partnership between the support provider and the applicant, we encourage companies considering this opportunity to consult with us as soon as possible.

On May 14th (Wednesday), at the Tsukuba International Conference Center, "Business Innovation Fair 2025 Spring in Tsukuba ~Changing Work: The Latest AI & DX Fair~" will be held, and paperlogic will be exhibiting. We would like to briefly introduce the content of our participation. This time, we will also be presenting the fully launched "paperlogic package for the construction industry," so we hope to see you at our booth on the day of the event.