KDAN Japan List of Products and Services

"DottedSign" is an excellent electronic signature service that accelerates business. It provides a smooth and user-friendly signing experience across various platforms and devices. By allowing online signing, assignment, and document management, it makes workflows more seamless. Additionally, it enables you to send signature requests and store signed documents, and you can check the progress of this entire process within your company's system. 【Security, Legal Matters, Reliability】 ■ Supports AATL certification trusted worldwide ■ ID authentication and encrypted signature processing ■ Audit trails allow for the recording of all activities and the preservation of legal evidence *For more details, please download the PDF or feel free to contact us.

• Digital Certificate

"DottedSign" is an excellent electronic signature service that accelerates business. It provides a smooth and user-friendly signing experience across various platforms and devices. By enabling online signing, assignment, and document management, it makes workflows more seamless. Furthermore, it allows you to send signature requests and save signed documents, and you can track the progress of this entire process within your company's system. 【Security, Legal Matters, Reliability】 ■ Supports AATL certification trusted worldwide ■ ID authentication and encrypted signature processing ■ Audit trails allow for recording all activities and leaving legal evidence *For more details, please download the PDF or feel free to contact us.

• Digital Certificate

With the spread of location-independent work styles such as remote work, more companies are adopting cloud services. According to a survey by the Ministry of Internal Affairs and Communications, over 70% of companies utilized cloud services in some capacity in 2022, and more than 90% of those companies felt the benefits. On the other hand, in industries such as travel and finance, which handle critical customer information, many companies continue to use on-premises solutions due to security concerns. Therefore, this time, to address such issues, Kdan will thoroughly compare the advantages and disadvantages of on-premises and cloud solutions in terms of security, cost, and operational aspects. *For more details about the blog, please refer to the related links. For further inquiries, feel free to contact us.*

• Digital Certificate
• Document Management System

Many people may have heard the term Non-Disclosure Agreement (NDA) at least once. It is a term used in business, and among the various contracts that are concluded between companies when starting new transactions with companies they have not previously dealt with, the Non-Disclosure Agreement (NDA) is one of the most representative. In this article, we will explain what a Non-Disclosure Agreement (NDA) is, when to conclude it, the items that should be included in the NDA, and also recommend tools for electronic contracts. *You can view the detailed content of the blog through the related links. For more information, please feel free to contact us.

• Digital Certificate
• Document Management System

In our daily lives and while working, we enter into various contracts. These contracts, such as those for the sale or rental of real estate and labor conditions, are based on mutual agreement. However, what happens if one party fails to fulfill their contractual obligations without just cause? Failing to adhere to the terms agreed upon by the parties is referred to as "breach of contract." In this article, we will provide a detailed overview of breach of contract, including its types and how to address it when it occurs. It is essential to have a solid understanding of breach of contract to prevent contractual disputes. Please read on until the end. *For more detailed information, you can view the related links. If you have any questions, please feel free to contact us.*

• Digital Certificate
• Document Management System

With the changes of the times, various things have been digitized, and it has become commonplace for contracts and documents to also be digitized. As remote and hybrid work has increased, electronic signatures have rapidly become widespread. However, it is also true that they are being actively adopted because they are not only convenient but also highly efficient. For those who have not yet used electronic signatures, you may have many questions, such as whether a seal is still necessary. In this article, we will introduce the purpose of seals, the recent movement to eliminate the need for them, and the relationship between seals and electronic signatures. *For more details, please refer to the related links. Feel free to contact us for more information.*

• Digital Certificate
• Document Management System

Digital transformation continues to change the business environment, and many companies are advancing their transition to digital processes for operational efficiency. In particular, electronic signatures (eSignatures) have become essential for streamlining workflows. DottedSign 2.0 is equipped with 13 new features that reconstruct electronic signatures for a seamless signing experience. This update makes the creation, management, and completion of signing tasks simpler than ever from both the sender's and signer's perspectives. *For more details, you can view the blog through the related link. Please feel free to contact us for more information.*

• Digital Certificate
• Document Management System

Various working styles such as remote work, hybrid work, and reduced hours are beginning to spread, and it is becoming increasingly common for individuals to choose where and when they work, allowing for greater freedom in their work environment. More companies are now offering the option to choose between remote work and in-office work, as well as full flex and fully remote positions. In this article, we will reintroduce the overview of DottedSign and provide detailed information on the newly added "Merge Signatures" feature, including its usage and purpose. *For more details about the blog, please refer to the related links. Feel free to contact us for more information.*

• Digital Certificate
• Document Management System

We would like to introduce a case study of Life Assist Co., Ltd., whose main business is "organizing," implementing "DottedSign." The company faced challenges due to the large number of items they needed to bring when going to organizing job sites, with paper contracts becoming part of their luggage. Additionally, the requirement to pay stamp duty and the high barrier to entering into contracts were also issues. By implementing DottedSign, they were able to save over 10,000 yen in stamp duty per month and achieve operational efficiency through the digitization of 50-60 documents monthly. 【Case Overview】 ■Challenges - The need to carry many items when going to job sites, with paper contracts becoming part of the luggage - The necessity to pay stamp duty - The high barrier to entering into contracts *For more details on the case, please refer to the related link. Feel free to contact us for more information.

• Digital Certificate
• Document Management System

Do you all know what an order form is? Order forms are used in various situations across different industries. They are very important documents in business. Many of you may have seen one at least once. Some people might even be creating and submitting their own order forms. Properly creating an order form can help prevent troubles later on. In this article, we will introduce what an order form is, its role, and the items that should be included in detail. *You can view the detailed content of the blog through the related links. For more information, please feel free to contact us.*

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• Document Management System

Electronic signatures are helpful in smoothly advancing international transactions. However, in Japan, it doesn't seem like electronic signatures are widely adopted. Services like CloudSign and GMO Electronic Signature have contracts with about 110,000 companies each, but there are over 2 million corporations in Japan. In this blog, I will compare the actual situation of electronic signature usage in Japan with that of the international community and discuss three reasons why electronic signatures have not become widespread in Japan. *For more details, you can view the related links. Please feel free to contact us for more information.*

• Digital Certificate
• Document Management System

Recently, there has been a global call for the necessity of environmental measures such as the utilization of renewable energy by companies and decarbonization. However, why is there so much attention on corporate efforts towards the environment? In this article, we will first introduce corporate environmental initiatives. Then, we will discuss the reasons why corporate efforts are gaining attention, the benefits of engaging in environmental measures, and two environmental initiatives that can also be advantageous for companies. *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.

• Digital Certificate
• Document Management System

In recent years, more companies are using electronic seals to digitize documents. Electronic seals can be created for free by anyone and can also be stamped on PDFs, making them a very convenient tool. It would be incredibly useful if you could easily attach a free electronic seal as a signature to digitized contracts and invoices. We will summarize how to create and edit electronic seals using Adobe that can be used in PDFs, as well as how to give electronic seals legal evidential power so that you can use them with confidence. *You can view the detailed content of the blog through the related links. For more information, please feel free to contact us.*

• Digital Certificate
• Document Management System

Have you ever had the experience of signing by hand with an electronic signature at a store when you went shopping? Recently, there have been increasing opportunities to be asked for handwritten electronic signatures using tablets or smartphones in various situations, such as shopping, applying for insurance, or signing contracts for beauty treatments. In this article, we will explain what an electronic signature is, how it differs from a paper signature, and the legal validity of handwritten electronic signatures. *For more details, you can view the related links. Please feel free to contact us for more information.*

• Digital Certificate
• Document Management System

The term "add-on," which you often see when using computers, smartphones, or tools, may not be well understood in terms of its meaning, and many people may not know how to implement or use it. There are many who are aware of "Gmail add-ons" and "Chrome add-ons" that can significantly improve work efficiency, but do not know how to use them or which ones are recommended. In this article, we will explain the meaning of "add-on" from the basics and introduce Gmail and Chrome add-ons that are recommended for everyone, from beginners to advanced users. *For more detailed content of the blog, please refer to the related links. Feel free to contact us for more information.*

• Digital Certificate
• Document Management System

Do you all know what revenue stamps are? Some of you may have heard of them, while others may have no idea at all. In our daily lives, whether we are working or attending school, we enter into many contracts. In fact, the contracts we issue in such situations are called taxable documents and are subject to stamp duty. The revenue stamp is what is needed when paying this stamp duty. Even if you weren't aware of it before, it is an important document that you should know about. In this article, we will explain what revenue stamps are, how to purchase them, and the cases in which they are required and not required. *You can view more detailed content on the blog through the related links. For more information, please feel free to contact us.*

• Digital Certificate
• Document Management System

Do you know what a stock transfer agreement is? Since it is not a term that is frequently heard in everyday conversation, there may be few people who are aware of its details, contract contents, and purpose. "Stock transfer" is used when small and medium-sized enterprises transfer management rights, that is, during business succession. The stock transfer agreement, which is concluded when a stock transfer takes place, contains important information. In this article, we will introduce the details of the stock transfer agreement, including its purpose, points to consider when concluding it, and even the digitization of the stock transfer agreement. *You can view the detailed content of the blog through the related links. For more information, please feel free to contact us.*

• Digital Certificate
• Document Management System

We would like to introduce the case of Lion Travel, which has implemented "DottedSign." In the travel industry, standard contracts were traditionally exchanged in paper form, requiring printing each time, which led to paper waste. Additionally, it usually took about two days to finalize contracts with customers. By implementing DottedSign, we were able to save approximately 4.5 tons of paper annually, significantly improving customer satisfaction. [Case Overview] ■Challenges - Compliance with the revision of the Electronic Signature Act - The need for printing paper each time due to the longstanding practice of contracting on paper, resulting in paper waste - It usually takes about two days to finalize contracts with customers *For more detailed information about the case, please refer to the related link. For further inquiries, feel free to contact us.

• Digital Certificate
• Document Management System

How much time do you or your team spend preparing paper contracts in a day or a week? And how long do you have to wait until those documents are signed? According to Finance Online, many companies may take up to 5 days to receive a signed contract. DottedSign provides support to companies like Cyberbiz by enabling online signing of contracts to help regain productivity. *You can view the detailed content of the blog through the related link. For more information, please feel free to contact us.*

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• Document Management System

This time, I will talk about "Three Points to Maximize the Effectiveness of ICT Education." In Japan, the "GIGA School Concept" has begun operations with the goal of distributing one tablet per student, and currently, over 90% of elementary and junior high schools have received these tablets. However, in actual educational settings, there are voices expressing difficulties such as not knowing how to use them effectively, being busy with lesson preparation and administrative tasks, and being overwhelmed with managing information devices outside of class and student guidance. To address these concerns, I will discuss the basic content of ICT education, its benefits, challenges, and solutions. *For more details, you can view the blog through the related links. Please feel free to contact us for more information.*

• Digital Certificate
• Document Management System

We would like to introduce a case where Paynamics, a payment processing system and merchant service provider based in the Philippines, implemented "DottedSign." Before the implementation, the time spent managing signature tasks and tracking their progress increased, making it difficult to allocate time to more valuable tasks. After the implementation, users (signature senders) were able to easily confirm that specific documents had been signed by the intended recipients. [Challenges] - The pandemic made it clear that a means to replace the physical and "handwritten" signatures we had relied on was necessary. - The exchange of documents between business partners became increasingly cumbersome. - The time spent managing signature tasks and tracking their progress increased, preventing the allocation of time to more valuable tasks. *For more details on the case, please refer to the related link. For more information, please check the PDF materials or feel free to contact us.*

• Electronic Contract System

Most of us do not clearly understand how the metaverse, a virtual space created on communication networks, will impact the business world. However, in reality, the metaverse has lost sight of how to integrate with true remote work, and combining specific applications with electronic signatures could be a good starting point to address this challenge. This time, we will introduce the potential of utilizing electronic signatures in the metaverse. *For more details, you can view the blog through the related links. Please feel free to contact us for more information.

• Electronic Contract System

Various contracts exchanged daily in business, whether between companies or individuals. Recently, more companies are moving towards digitization, but many still rely on paper media for communication. In the case of paper media, mailing is necessary. However, contracts often contain confidential or important information, which may raise concerns about whether it is acceptable to send them like regular letters or if there is a special mailing method that should be used. In this article, we will introduce the methods for mailing contracts. *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.*

• Electronic Contract System

In conducting business, contracts are exchanged in various situations every day. Did you know that contracts can be divided into "master agreements" and "individual contracts"? A master agreement outlines the basic terms related to transactions between businesses, while an individual contract specifies the details of specific transactions. While many people are aware of the existence of contracts themselves, there may be few who know specifically what a master agreement and an individual contract entail. In this article, we will explain what a master agreement is, its purpose, the specific differences from individual contracts, and how to create a master agreement. *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.*

• Electronic Contract System

Compared to a few years ago, digitalization has rapidly advanced, and the trends in work styles and IT adoption are strengthening. Not only has remote work become widespread, but there is also an increasing number of companies adopting various tools in conjunction with it. In this context, many companies are now digitizing tasks such as creating contracts and signing them, which were previously done on paper. Many of you may have heard terms like "cloud sign" or "PDF contracts." In this article, we will explain what electronic signatures are, the benefits of implementing electronic signature tools, and how to sign using a tablet, along with recommendations for tools. *For more detailed content of the blog, please refer to the related links. For further inquiries, feel free to contact us.*

• Electronic Contract System

A sales contract is a document created between the seller and the buyer when conducting transactions involving goods or services, and it is fundamental among contract documents. Under civil law, it is not strictly necessary to create a sales contract. However, by summarizing the agreed-upon content in writing, it serves to prevent disputes and minimize risks in the event of a dispute. In this article, we will provide a detailed overview of sales contracts, their types, and points to consider when creating them. *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.*

• Electronic Contract System

There are often opportunities to stamp contracts in both business and personal life. Have you ever had the experience of making a "split seal"? A split seal is stamped across two documents, but many may not know its necessity or how it differs from other stamps. However, some may feel, "I can't ask about the difference now" or "I can't admit I don't know." Therefore, this article will explain what a split seal is, its necessity, and how it differs from synonyms. *For more details, you can view the related links. Please feel free to contact us for more information.*

• Electronic Contract System

Due to the impact of work style reform, various working styles such as remote work, hybrid work, and shortened working hours are beginning to spread. Additionally, the fact that some companies were forced into such working styles due to the pandemic has likely led many companies to allow employees to choose their working methods. The movement towards automation and digitization of tasks is also strengthening, with one example being the digitization of contracts. More companies are adopting electronic contract tools to transition traditional contract signing processes online. *For more details on the blog, please refer to the related links. Feel free to contact us for more information.*

• Electronic Contract System

Suddenly, how do you all handle contracts that are sent to you as PDFs via email? Perhaps many of you print them out, get approval for a seal from your supervisor, and then mail them to the client after sealing. There might be some strong individuals who say, "No, in our company, we digitize all contracts and handle them electronically," but I believe there are also those who do not do so. This time, for those who want to create contracts in PDF format, or for those who have received contracts as PDFs and want to convert them back to PDF after signing them, I will explain how to digitize (convert to PDF) contracts and its effectiveness. *For detailed content of the blog, you can view it through the related links. For more information, please feel free to contact us.*

• Electronic Contract System

In today's world, freelancing, side jobs, and multiple jobs are becoming the norm. The types of contracts between companies and employees are also diversifying, allowing for the selection of work styles that suit each individual. Among these, the subcontracting contract is a type of contract that you may often hear about. There are various other contracts as well, but are you familiar with the subcontracting contract? A subcontracting contract is one form of a business outsourcing contract. Many people may not know the differences and relationships between each type of contract in detail. Therefore, in this article, we will introduce what a subcontracting contract is, as well as the differences between it and other similar contract types. *For detailed content of the blog, you can view it through the related links. For more information, please refer to the PDF materials or feel free to contact us.*

• Electronic Contract System

Do you all know the term "timestamp"? In response to the spread of the new coronavirus and the promotion of work style reforms, many companies have been advancing the introduction of remote work more than before. Along with this, the digitization of contract signing processes that were traditionally done on paper has begun in various companies with the introduction of electronic signatures. A timestamp refers to the technology related to such electronic signatures. In this article, we will provide a detailed introduction to what a timestamp is, as well as the differences between electronic signatures and timestamps, and the necessity of timestamps. *You can view the detailed content of the blog through the related links. For more information, please feel free to contact us.*

• Electronic Contract System

This time, we will convey the basics of electronic seals, legal issues, how to create the highly anticipated electronic seals, and recommend services, all in just five minutes for those aiming to digitize their seals. Let's quickly practice moving away from traditional seals to avoid falling behind the wave of administrative changes. An electronic seal refers to printed data that allows stamping on electronic documents from devices like computers and smartphones. In Japanese companies where the seal culture is deeply rooted, there are cases where the digitization of invoices and estimates is hindered due to seal-related issues. However, by using electronic seals, you can continue to stamp electronic documents just as you would with traditional seals. *For more details, you can view the related links. Please feel free to contact us for more information.*

• Electronic Contract System

Are you familiar with the contract method known as a quasi-mandate contract? Due to the impact of work style reforms and the spread of the COVID-19 virus, many companies are beginning to adopt various work styles and contract methods that differ from individual to individual. Among the various contract forms, including not only full-time employees but also outsourcing, mandate contracts, and temporary staffing contracts, this article will focus on quasi-mandate contracts. While many may have heard the term "quasi-mandate contract," few likely have a clear understanding of its actual content or how it differs from other contracts. *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.*

• Electronic Contract System

In today's world, the push for DX (digital transformation), work style reform, and the trend towards paperless operations are unstoppable. With various historical contexts such as the prevention of global warming and the outbreak of COVID-19, the online transition of many things is progressing. Contracts are one of those items, and an increasing number of companies are moving to digitize paper-based contracts. In this article, we will introduce the benefits of digitizing contracts, points to consider when going online, and recommended tools for contract digitization. *For more detailed content, please refer to the related links. For further inquiries, feel free to contact us.*

• Electronic Contract System

We often find ourselves in various situations where we need to use a seal. Whether it's when signing a real estate contract, stamping documents handled by a company, or dealing with insurance and banks, as well as on resumes, there are surprisingly many instances where seals are used, even if not frequently. Although we refer to seals in general, there are several types within that category. Do you know what a "sanmonban" is? While many may have heard terms like Shachihata, sanmonban, and inkin, few may actually know the specific differences and definitions of these terms. In this article, we will explain what a sanmonban is, its differences from Shachihata, and points to keep in mind when using it. *For more detailed content, please refer to the related links. Feel free to contact us for more information.*

• Electronic Contract System

Recently, I have been hearing a lot about phishing scams and information leaks through impersonation emails in the news. Are your company's security measures for electronic documents and important emails sufficient? In fact, important documents and email data can be protected from impersonation and tampering risks by using electronic signatures for encryption. This time, I will discuss electronic signatures, encryption technology, and S/MIME (email with electronic signatures). *You can view the detailed content of the blog through the related links. For more information, please feel free to contact us.*

• Electronic Contract System

This time, we will introduce the reasons and challenges for the necessity of digitalization, as well as recommended tools, aimed at business owners in the retail and wholesale industries who are struggling with labor shortages. During the COVID-19 shock from 2020 to 2022, many retail and wholesale businesses faced bankruptcy. In particular, in the food and beverage industry, more than 40% of companies saw their sales drop to less than half, making it an extremely difficult time for those in the store business. Some business owners may have had to reduce the number of staff in order to improve management, even if just a little. *You can view the detailed content of the blog through the related links. For more information, please feel free to contact us.

• Electronic Contract System

In modern times, where remote and hybrid work is being promoted, people can choose from various options for their working style. Along with this backdrop, the demand for electronic contracts and their implementation tools has inevitably increased and is becoming more widespread. Contract work, which was traditionally done on paper, is now being digitized by many companies that have adopted electronic signature tools. In this article, we will reintroduce the overview of DottedSign and, in addition, explain how to use the newly added grouping features for "checkboxes" and "radio buttons." *For more detailed content of the blog, you can view it through the related links. Please feel free to contact us for more information.

• Electronic Contract System

The rapid spread of remote work has led to an increase in companies utilizing smartphones for work. My company also makes use of many business applications. More and more companies are starting to install electronic signature apps on their smartphones. By installing an electronic signature app, you can create electronic signatures and sign internal documents and approval requests from your smartphone. This time, for those who want to use electronic signature apps on their smartphones, I will introduce three recommended free electronic signature apps and three electronic signature apps with electronic signatures that can be used on all devices. *For more detailed information, please refer to the related links. Feel free to contact us for more details.

• Electronic Contract System

Remote work rapidly spread due to the new coronavirus, leading to the start of the move away from traditional seals, and electronic signatures quickly became widespread. We are beginning to digitize all documents, such as expense claim forms and approval requests. How is your company responding to this? At the end of this article, we present solutions for PDF electronic signatures. If you are considering implementing electronic signatures for business efficiency, this is a must-read. *You can view the detailed content of the blog through the related links. For more information, please feel free to contact us.*

• Electronic Contract System

Currently, 90% of part-time workers hope to complete their onboarding procedures using their smartphones. Moreover, the flow of human resources is now very dynamic, and changing jobs has become the norm. Handling onboarding procedures with paper documents each time is a significant burden for HR, making it a field that urgently needs to be digitized. In this blog, Kdan, which specializes in the digitization of contracts, will summarize the current state and benefits of digitizing onboarding procedures that companies want to know about, as well as important points to consider when digitizing. *For more detailed information, please refer to the related links. For further details, please check the PDF materials or feel free to contact us.*

• Electronic Contract System

We would like to introduce a case study of the implementation of "DottedSign" for Cleaning Company.com. The company faced challenges with the process of creating contracts, which involved printing, binding, stamping, placing in envelopes, and mailing, all of which were time-consuming. After implementation, not only was the effort reduced, but the time previously spent on mailing was also cut down, and it became possible to confirm whether the other party had opened the contract. 【Case Overview】 ■Challenges - It took more than two weeks to finalize contracts. - It required time, money, and effort. ■Effects - The contract workflow that took two weeks was shortened to as little as one day. - Mailing time and costs were eliminated, significantly reducing effort. *For more details, please refer to the PDF document or feel free to contact us.

• Electronic Contract System

Currently, in Japan, the declining birthrate and aging population are leading to a decrease in the workforce, and the number of part-time employees is increasing year by year. However, among those who hire part-time employees, many may think that it's acceptable not to create an employment contract since they are not full-time employees. This time, we will provide information for businesses that regularly employ part-time employees about the importance of employment contracts for part-time employees, the contents that should be included in the employment contract, and how to easily create and manage employment contracts, based on Kdan's expertise in contract documentation. *For more detailed information, please refer to the related links. For further details, please check the PDF materials or feel free to contact us.

• Electronic Contract System

Are you aware that the nursing care industry is also making progress in its efforts towards DX (Digital Transformation) these days? DX is advancing in many industries. It is increasingly considered a standard approach for many industries to incorporate DX to streamline traditional time-consuming tasks, supplementing the lack of manpower and reallocating resources elsewhere. In this article, we will provide a detailed introduction to nursing care DX. What exactly is nursing care DX? We will cover the benefits and challenges of implementation, as well as the utilization scenarios and recommended tools for nursing care DX, so please read through to the end. *For more detailed information, you can view it through the related links. For more details, please refer to the PDF materials or feel free to contact us.*

• Electronic Contract System

We would like to introduce a case study of the implementation of "DottedSign" at CHIMEI. This product was very suitable for the company's requirements in terms of user-friendly interface and legal compliance. By finally integrating the DottedSign API solution into the internal system, we achieved cost reduction in training and expedited operational processes. [Challenges] - Emphasis on solving SDGs - Paper invoices and contracts are still used in dealings with external partners and customers - Desire to expand the functionality of everyone's core system (ERP) - Contracting with overseas companies can typically take 2-4 weeks *For more details, please refer to the PDF document or feel free to contact us.

• Electronic Contract System