Paperlogic: Complete document digitization in one solution (compliant with construction industry regulations)
"Construction Document DX Pocket" (Handling Company: Paper Logic Co., Ltd.)
Have you already addressed the compliance with the revised Construction Business Act, which will be fully implemented on December 12?
【Breaking News (as of November 14, 2025)】 The revised Construction Business Act will be fully enforced on December 12, 2025, as decided by the Cabinet. This will result in stricter transaction terms between prime contractors and subcontractors. For example: - Prohibition of unilateral price orders from prime contractors - Agreement on construction period and amount is required - Notification of risk information from subcontractors To comply with these changes, it is necessary to document each item in writing. However, this will inevitably lead to the following situations: - Increased opportunities to exchange contracts - Increased documents requiring stamp duty - More documents to be issued, leading to complicated management Under this revision, violators among ordering parties will face recommendations and public announcements. The public disclosure of company names poses a credit risk to management, making it impossible to avoid impacts on business operations. Therefore, the following measures are strongly required: ■ Promote digitization/DX of documents ⇒ Reduce management burdens and improve operational efficiency, cut costs such as stamp duty and labor expenses ■ Fully comply with legal requirements related to electronic storage, such as the Construction Business Act and the Electronic Bookkeeping Preservation Act, for each document ⇒ Ensure legal compliance, internal control, and thorough responses to various audits
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basic information
<Three Benefits of Implementation> 1. No need for multiple services! The digitization of construction documents is completed with this one service. This service is the only "all-in-one" solution that allows for the electronic digitization of all types of transaction documents that occur daily in the construction industry, including electronic contracts for agreements, orders, acceptance letters, and estimates. There is no longer a need to use separate services for different purposes, allowing for unified digital document management. Of course, it fully complies with various laws related to the generation, delivery/receipt, and storage of each document, such as the Construction Business Act and the Electronic Bookkeeping Act. 2. Automatic saving frees you from the hassle of lost documents and searching. Documents are automatically saved to the electronic archive just by sending them, eliminating the need to search for paper or PDFs. The patented automatic saving function via email and the collaboration feature that simultaneously saves documents for both the main contractor and subcontractors significantly streamline daily document management. 3. Zero stamp duty! Achieve significant cost reductions. By implementing this service, you can greatly reduce various costs associated with contract stamp duties, mailing fees, printing, stuffing, and management labor costs. Main contractors (with annual sales of 500 million yen) can save approximately 1.16 million yen annually, while subcontractors (with annual sales of 50 million yen) can save about 240,000 yen annually. (Estimated by us)
Price information
<No usage-based charges! Industry's lowest fixed rate> Monthly fee: 80,000 yen (excluding tax) ■Initial setup fee: 100,000 yen (excluding tax) Breakdown: Operation briefing for the main contractor and partner companies (1 remote session), seamless integration setup, tenant setup ■Total of 16 companies: 1 main contractor + 15 subcontractors ■Includes electronic contracts, document delivery, internal signatures, and electronic storage ■No usage-based charges. Fixed amount regardless of the number of documents used. ■Number of users: 160 in total ■Storage capacity: 160GB in total ■Contract signer and payer: Main contractor Other options available, such as additional storage capacity.
Price range
P2
Delivery Time
P3
※We will provide thorough support until the implementation, so please rest assured.
Applications/Examples of results
<Cost Reduction Simulation> *Our estimation ■ For the main contractor (annual sales of 500 million yen) Annual savings: 1,164,000 yen - Direct costs: Stamp duty for contracts/orders, communication expenses, storage costs totaling 354,000 yen - Indirect costs: Labor costs for creating/searching transaction-related documents totaling 810,000 yen ■ For the subcontractor (annual sales of 50 million yen) Annual savings: 240,960 yen - Direct costs: Stamp duty for contracts/orders, communication expenses, storage costs totaling 48,960 yen - Indirect costs: Labor costs for creating/searching transaction-related documents totaling 192,000 yen <Other Features> ■ Ability to differentiate between party-type signatures and witness-type signatures ■ Automatic linkage and storage of electronic documents between companies using the service ■ Just by sending an email with the designated address in CC, electronic signatures and timestamps are automatically granted and saved ■ JIIMA certification obtained (scanner storage software, electronic transaction software) ■ Official response from the Ministry of Economy, Trade and Industry and the Ministry of Land, Infrastructure, Transport and Tourism stating that it meets the standards for electronic contracts in the construction industry ■ Official response from the Digital Agency stating that it can be used as contract documents for national and local public entities ■ Eligible tool for the 'IT Introduction Subsidy', allowing for reduced initial cost burden for implementation
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