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Are you overwhelmed by the daily exchanges among the staff responsible for lending operations? Assetment Neo for lending will solve various issues related to lending management. 【Frequent inquiries about inventory status from borrowers】 You can visually grasp the availability of stock through a calendar display, and reservations can be made from smartphones. Even if there are multiple locations, real-time information can be viewed, eliminating the need to inquire about inventory status from the lending manager. 【Daily outbound instructions are challenging】 The need for manual checks of reservation details and transcription to lending slips, which were traditionally done, is eliminated. On the day of the outbound process, the person in charge can print the lending slips from the list of scheduled outbound items and carry out packaging and shipping to customers without waiting for further instructions. 【Difficulties in reminding customers about unreturned items and requesting inventory checks】 Inconsistent responses to return requests for assets past their due return date can lead to troubles with business partners. However, reminder emails with standardized text sent from the system are often more readily accepted. The same applies to the task of conducting inventory checks (requests for location confirmation) for lending equipment. By standardizing external communications through the system, both borrowers and lending managers can significantly reduce their workload.

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**Benefits of Using Labels for Lending and Returning** Assetment Neo for lending is a system that not only improves operational efficiency but also enables proper lending management. By attaching labels (such as barcodes, QR codes, or RFID) to each piece of lending equipment and managing them, accurate and easy lending and borrowing management can be achieved, significantly reducing operational time and preventing human errors. We can also suggest ways to use labels tailored to your needs. **Handling at the Time of Lending** Print lending slips for each destination from the list of items to be shipped on the day, and scan the labels during packaging. Finally, load the items and ship them. There is no need to seek instructions from the lending manager at each step of the process. **Handling at the Time of Return** By scanning the labels of all returned equipment, you can keep track of any items that have not been returned. This also clarifies the content of confirmations and reminders to the lending parties. **RFID is Recommended for Lending Items Stored in Packaging** With barcodes, you need to read each label individually, but with RFID, which can be read without contact, there is no need to unpack the boxes. Even if multiple boxes are stacked, you can scan them all together from the outside, significantly reducing the workload during lending (shipping).

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【Careless inventory by the operational department. Isn't it the responsibility of accounting?】 - The operational department does not conduct proper physical inspections and reports everything as "assets present." - Even when inventory is requested from each department, the superior does not get involved and leaves it entirely to subordinates. - The operational department shifts the blame by saying "accounting's guidance is poor." A fixed asset management system alone cannot prevent deficiencies in the fixed asset ledger. It is necessary to have an inventory process that clearly defines the boundaries of responsibility between organizations. 【Conduct inventory completion reports through a workflow to clarify "responsibility"】 If the inventory is concluded solely through exchanges among responsible parties, the concept of departmental responsibility becomes weak. By creating a workflow where the inventory person in the operational department obtains approval from their superior and submits a request to the accounting department after completing the work, the responsibility can be clarified. 【Alerting through inventory result reports to deter mistakes and fraud】 The inventory results from the operational department should not be the responsibility of accounting. The responsibility of the accounting department is to accurately compile and report the results of the physical inspections conducted by each department. With Assetment Neo for accounting, it offers unique features that reduce the burden on accounting, such as the ability to aggregate inventory results by department.

• Fixed Asset Management System

Not only inventory, but daily maintenance is also important. Once a year or a few times of inventory alone makes it difficult to grasp the latest asset status. To prevent mistakes and fraud, it is necessary to build and strengthen the management system. "Solving with a system that allows the field to update ledger information" Assetment Neo for Accounting is different from fixed asset management systems used only by the accounting department; it allows all employees to use it while maintaining security through detailed permission settings. - Assets registered under abolished departments cannot be accounted for depreciation expenses because the utilizing department is unknown. → By having the parties involved in the field update information during organizational changes, it becomes possible to link more efficient and accurate ledger information to the fixed asset management system. - Problems such as personal use, diversion, and illegal dumping occur because assets were processed as "disposed" while their whereabouts were unknown during inventory. → It is important not to allow "disposal" as a reason when assets are not found during inventory. Let's establish a corporate culture that prevents the arbitrary disposal of company assets, thoroughly update information during disposal, and deter fraud. In this way, by operating the information updates related to organizational changes and disposal in the field departments, we can strengthen the management system.

• Fixed Asset Management System

Is the inventory conducted by the field department accurate? - The field department reports everything as "assets present" without properly conducting the actual inspection. - During the actual inspection, they mistakenly check different assets. - It is challenging to transcribe and compile reports from each department. These issues will not be resolved as long as inventory is conducted using Excel or visual checks. A system for accurate and efficient inventory management is necessary. Assurance of accuracy: Since it only involves reading labels, mistakes do not occur! In the case of inventory using Excel, human errors can arise, such as confusing different assets or checking the wrong row. In contrast, reading labels eliminates mistakes and can prevent false reporting, achieving accurate inventory. Reduction of management workload: The actual inspection process becomes easier, leading to increased efficiency! - Create inventory lists for multiple departments within the period and monitor the progress of the actual inspection. - Compile reports after the actual inspection and transcribe them into the fixed asset management system. These tasks can be significantly improved through systemization. With Assetment Neo for Accounting, features like "Inventory Completion Application" and "Inventory Result Summary Table" can reduce the burden on accounting.

• Fixed Asset Management System

【The Importance of Understanding "External Personnel" in Account Management】 While the company's HR manages information for employees with employment contracts, such as full-time employees and part-time workers, it is challenging to perfectly grasp the contract periods and details of external personnel (temporary staff, SES (contracted services), outsourcing) contracted by each department. - Full-time employees are managed via CSV import, while external personnel are managed through workflows. When a temporary staff member joins, using the workflow function to have the department submit an account request (email account issuance request) to the IT department can reduce misunderstandings and discrepancies in recognition. Additionally, by capturing the contract period (i.e., account validity period) at the time of application, there is no need to submit a separate suspension request. Furthermore, if the operation requires the department to submit a renewal request via the workflow when extending a contract, the burden on the IT department will be further alleviated. - Understanding the difference between actual license numbers (license inventory). If the contract periods and license information for external personnel are registered, the current usage status can be understood at any time. Moreover, by regularly conducting a license inventory, discrepancies between the actual number of users can be checked, which helps deter unauthorized use.

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Is the IT department becoming the 'handyman' of the company? The information systems department receives various inquiries. If the methods of inquiry, such as email, chat, and verbal requests, are not standardized, it becomes difficult to manage these inquiries, increasing the burden on the IT department. - Transform inquiries (requests) into a database through workflow! By allowing applicants to register the details of their inquiries themselves, the burden on the IT department can be reduced, and misunderstandings or discrepancies in the content of inquiries can be minimized. - Achieve task management for the IT department through workflow! By attaching work procedures to the workflow and keeping records, you can maintain a history of work and changes based on assets. The accumulated data serves as important information for trend analysis and insights to prevent recurring issues. [Asset Management + Workflow] The ability to accumulate data based on assets is a unique and noteworthy feature. Not only can inquiries be aggregated and analyzed, but 'task management' for system changes can also be recorded under the same assets. This allows for the accumulation of precise change histories that go beyond mere response records, improving the overall quality of help desk operations.

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‘For now, in the cabinet’ is dangerous!" "Are 'unused computers' being properly returned to the IT department? Ideally, there should be rules for returns, allowing for the management and tracking of all company computers, but this can be difficult due to the effort involved. "Weak management awareness can lead to security issues." - Disposed of without permission by the operational department - Failure to notice loss/theft - Infection by viruses due to decreased security awareness from personal use The computers in the operational department's cabinet are at risk precisely because they are unused. Computers that are regularly used can be managed with IT asset management tools, but unused computers fall outside of management, leading to a gradual decline in management awareness and resulting in careless handling. By linking with IT asset management tools and tracking only 'in-use computers,' the 'unused computers' with weak management awareness become apparent. Conducting an inventory focused solely on 'unused computers' can significantly reduce the workload compared to an inventory of all computers. With Assetment Neo for IT departments, this can be easily achieved.

• Fixed Asset Management System

**Benefits of Inventory Using Labels** Using labels such as barcodes, QR codes, and RFID for inventory (physical verification) not only reduces the workload but also offers the following advantages: - **Efficiency** Excel ledgers are not arranged in the order of the location of items, which leads to time spent searching for items on the list. With inventory using labels, you simply scan the items in the order you find them, allowing for significant efficiency improvements. The workload can be reduced to about one-fifth. - **Improved Accuracy** With Excel ledgers, human errors can occur, such as marking items that do not actually exist or mistakenly checking the wrong line. In contrast, reading labels eliminates mistakes, enabling accurate inventory. - **Security Measures** By placing labels on assets, employees are made aware that "this is a company-managed item," which helps to deter inappropriate behaviors such as unauthorized disposal or personal use. Assetment Neo for IT management can maximize these benefits. After understanding your current situation, we will propose the best asset management methods.

• Fixed Asset Management System

Assetment Neo for lending is a lending management system that enables effective asset management leading to enhanced security. It offers features that reduce operational burdens for each business scenario, such as reservations, lending, and returns. 【Inventory Check & Lending Reservations】 You can check real-time reservation status and make lending reservations from either a browser or a smartphone app with a calendar display. Various forms, such as lending slips and receipts, can also be issued. 【Lending (Outbound)】 Lending registration and shipping are done through label scanning. By affixing barcode labels to each piece of lending equipment and managing them with labels, lending operations can be conducted accurately and efficiently. 【Returns】 Returned assets are registered through label scanning. After checking their condition, they are stored on shelves or elsewhere. It is also possible to change the lending period and extend the expected return date. 【Management】 If assets are not returned after the lending deadline, notification emails are automatically sent to the lending personnel or administrators. By systematizing interactions with external parties, the burden on not only the lending reservers but also the lending managers can be significantly reduced.

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Assetment Neo for accounting is a system specialized in the management of fixed assets. By using it in conjunction with fixed asset management systems, it can leverage each system's strengths to achieve more accurate asset management. 【Accurate and Efficient Inventory with Label Management】 When conducting inventory using labels such as barcodes, QR codes, or RFID, human errors are minimized compared to manual inventory checks, ensuring the accuracy of on-site inventory. Additionally, systematization can significantly reduce the time required for management. 【Strengthening Management Systems through Organizational Changes and Disposal Management】 Conducting inventory only once a year or a few times does not allow for real-time understanding of asset status. By having on-site personnel update information during organizational changes or disposals, asset information can always be kept up to date, leading to a strengthened management system. 【Clarifying "Responsibility" through Workflow】 If inventory tasks are concluded through interactions among responsible parties, the concept of departmental responsibility tends to weaken. By implementing a workflow where post-inventory tasks go from "on-site inventory personnel → supervisor → accounting department," a sense of ownership as departmental leaders can develop, clarifying the responsibility for inventory tasks.

• Fixed Asset Management System

Assetment Neo for IT management is an asset management system that enables effective management of items leading to enhanced security. It offers highly versatile features, including management of IT equipment under the jurisdiction of the IT department and management limited to computers. 【Improving the accuracy of IT asset ledger management through label attachment and regular inventory】 Using labels such as barcodes, QR codes, and RFID for inventory (physical verification) not only reduces the workload but also minimizes human errors and curbs the risk of personal use and loss. 【Managing maintenance contracts for IT equipment and software linked to assets】 By linking IT equipment with the cloud contracts used on that equipment, it visualizes who is using what. This is particularly effective during the exit of external personnel, which can be difficult to track in HR systems, helping to prevent the risk of unauthorized access to software due to forgotten account deletions. 【Centralizing asset management and internal work request applications and histories through a workflow】 Eliminating verbal requests and centralizing inquiries solely through the workflow reduces the burden on IT personnel. It allows for the accumulation of data linked to IT assets, including system change histories, repair histories, and any interactions that occurred.

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