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  4. Advantages and disadvantages of digitizing contract operations from paper to electronic format.
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  • Apr 22, 2025
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Apr 22, 2025

Advantages and disadvantages of digitizing contract operations from paper to electronic format.

ビックフォレスト
When you digitize contract operations from paper to electronic format, you can reduce many costs, including stamp duty and mailing fees. It also leads to improved operational efficiency and prevention of document tampering. On the other hand, the introduction of electronic contract services requires understanding from both internal and external stakeholders, including business partners, as well as operational costs. This time, we will introduce the advantages and disadvantages of electronic contracts, tips for choosing services, and more. <News Table of Contents> ■ [First Step to Digitization] Contracts Can Be Non-Paper ■ Four Advantages of Electronic Contracts - Cost Reduction - Improved Operational Efficiency - Tampering Prevention with Timestamp - Document Searchability ■ Disadvantages of Electronic Contracts - Costs of Service Implementation and Operation - Need for Business Partners to Understand Electronic Transactions ■ Tips for Choosing Electronic Contract Services ■ Consult Professionals for Electronic Contract Implementation and Internal Control ▼ For more details on the news, click here https://note.com/paperlogic/n/n7a5185a20749 ===== Handling Company: Paper Logic Co., Ltd. https://paperlogic.co.jp/
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Advantages and Disadvantages of Digitizing Contract Operations from Paper | paperlogic | Paperlogic Note Department
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With this one solution, the digitization of all construction documents is complete.

Compliant with all construction-related laws and regulations! The digitization of documents is completed with just this one solution!

<Three Benefits of Implementation> 1. No need for multiple services! The digitization of construction documents is completed with this one service. This service is the only "all-in-one" solution that can digitize all transaction documents generated daily in the construction industry, including electronic contracts for agreements, order forms, acceptance letters, and estimates. There is no longer a need to use separate services for different purposes, allowing for unified digital document management. Of course, it fully complies with various laws related to the generation, delivery/receipt, and storage of each document, such as the Construction Business Act and the Electronic Bookkeeping Act. 2. Automatic saving frees you from the hassle of lost documents and searching for them. Documents are automatically saved to the electronic archive simply by sending them, eliminating the need to search for paper or PDFs. The patented automatic saving function via email and the collaboration feature that saves documents simultaneously for both the main contractor and subcontractors significantly streamline daily document management. 3. Zero stamp duty! Achieve significant cost reduction. By implementing this service, you can greatly reduce various costs such as stamp duty for contracts, mailing expenses, and labor costs associated with printing, stuffing, and managing documents. Main contractors (with annual sales of 500 million yen) can save approximately 1.16 million yen annually, while subcontractors (with annual sales of 50 million yen) can save about 240,000 yen annually. (Our estimation)

  • ERP (core system)
  • Electronic document system
  • Accounting Management System

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With this one, the digitization of documents is complete!

Fully compliant with various laws and regulations. Document digitization is completed with this one solution! And it's only 20,000 yen per month!

<Three Reasons to Choose Us> 1. Supports all legally required documents and centralizes operations Not only for electronic contracts, but also for electronic delivery of various documents such as invoices, estimates, and delivery slips, as well as internal signatures for important documents like board meeting minutes. This all-in-one service allows you to digitize all legally required documents with just this one solution. You can be freed from the hassle of using different services for each document and unify your internal digital document management. Of course, it fully complies with various laws, including the Electronic Bookkeeping Act. 2. No pay-per-use fees! One of the lowest fixed rates in the industry While typical digitization services charge based on the number of documents, our service offers a fixed monthly fee of 20,000 yen (excluding tax) with no pay-per-use fees. You can use electronic signatures and timestamps as much as you want, making it very affordable. 3. JIIMA certification obtained. Meets the technical standards set by the government Our service has obtained two certifications from JIIMA. Additionally, we have received confirmation of compliance from the Ministry of Economy, Trade and Industry and the Ministry of Land, Infrastructure, Transport and Tourism, and a response from the Digital Agency stating that it is "available for use by national and local governments," ensuring reliable and secure usage.

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  • Electronic document system
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青.png

With this one solution, the digitization of all construction documents is completed.

Compatible with all construction-related laws and regulations! The digitization of documents is completed with just this one!

<Three Benefits of Implementation> 1. No need for multiple services! The digitization of construction documents is completed with this one service. This service is the only "all-in-one" solution that allows for the electronic digitization of all transaction documents that occur daily in the construction industry, including not only electronic contracts but also purchase orders, acceptance letters, and estimates. There is no need to use separate services for different purposes, allowing for unified digital document management. Of course, it fully complies with various laws related to the generation, delivery/receipt, and storage of each document, such as the Construction Business Act and the Electronic Bookkeeping Act. 2. Automatic saving frees you from the hassle of lost documents and searching. Documents are automatically saved to the electronic archive simply by sending them, eliminating the need to search for paper or PDFs. The patented automatic saving feature via email and the collaboration feature that saves documents simultaneously for both the main contractor and subcontractors significantly streamline daily document management. 3. Zero stamp duty! Achieve significant cost reduction. By implementing this service, you can greatly reduce various costs, including stamp duty for contracts, mailing costs, and labor costs associated with printing, sealing, and managing documents. Main contractors (with annual sales of 500 million yen) can save approximately 1.16 million yen annually, while subcontractors (with annual sales of 50 million yen) can save about 240,000 yen annually. (Our estimation)

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Paperlogic: Complete document digitization with this one solution (compliant with construction industry regulations).

Have you already addressed the compliance with the revised Construction Industry Law that will be fully implemented on December 12?

【Breaking News (As of November 14, 2025)】 The revised Construction Business Act will be fully enforced on December 12, 2025, as decided by the Cabinet. This will result in stricter transaction terms between prime contractors and subcontractors. For example: - Prohibition of unilateral price orders from prime contractors - Agreement on construction period and amount is required - Notification of risk information from subcontractors To comply with these changes, it is necessary to document each item in writing. However, this will inevitably lead to the following situations: - Increased opportunities to exchange contracts - Increased number of documents requiring stamp duty - More documents will need to be issued, complicating management Under this revision, clients who violate the rules will face recommendations and public disclosure. The public announcement of company names poses a credit risk to management, making it impossible to avoid impacts on business operations. Therefore, the following actions are strongly required: - Promote digitization/DX of documents ⇒ Reduce management burdens, improve operational efficiency, and cut costs such as stamp duty and labor expenses - Fully comply with legal requirements related to electronic storage, such as the Construction Business Act and the Electronic Bookkeeping Preservation Act, for each document ⇒ Ensure legal compliance, internal controls, and thorough responses to various audits.

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CCS3 product photo

The new product "Vehicle Count Sensor CCS3" enables efficient occupancy management of large parking lots.

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  • PRODUCT

Hotron Inc. has launched its new product, the "Vehicle Count Sensor CCS3"! This product is a ceiling-mounted sensor that combines infrared and radar technology. It reliably detects vehicles in both directions with a single unit, accommodating traffic during congestion and vehicle passing, thus achieving efficient occupancy management in large parking lots. Additionally, it can be utilized for exit warning purposes in addition to vehicle counting, contributing to the safe and smooth operation of parking facilities. 'Features' - Improved detection performance against changes in road surface during rainy weather by using both infrared and radar. - Equipped with IP67 waterproof and dustproof performance, making it effective even in salt damage areas. - Various settings can be configured from a dedicated app (for Android devices), with current settings easily visible at a glance. - The base dimensions are the same as the previous model "CCS2," allowing for smooth replacement of existing equipment. *For more details, please refer to the product information, catalog download, or contact us.*

Oct 13, 2026

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HK-2

Recommended for earthquake measures for automatic doors and equipment! Seismic device HK-2.

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Japan is one of the top 10 countries in the world with frequent earthquakes. The 2020 White Paper on Land, Infrastructure, Transport and Tourism has also reported an increase in the probability of major earthquakes occurring. Regarding the Nankai Trough earthquake, the probability of an earthquake with a magnitude of 8 to 9 occurring within the next 30 years is estimated to be 70 to 80%. At Hotron, we recommend the introduction of seismic devices for earthquake countermeasures in buildings and equipment. The seismic device 'HK-2' is a product that automatically performs various controls that have been pre-set when it detects strong shaking equivalent to a seismic intensity of 5 lower or higher. For example, it can automatically execute actions such as: "Open automatic doors and gates to secure evacuation routes and access for emergency vehicles" "Transmit signals to the control room and stop facility equipment" "Unlock the keys to locked lockers" "Automatically play voice guidance" For more details, please download the materials or contact us.

Oct 13, 2026

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PERI products are used at construction sites around the world. (Poland: Construction work on the Dunajec Road Bridge)

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PERI products are used at construction sites around the world. This time, we would like to introduce the construction work of the "Dunajec Road Bridge" spanning the Dunajec River in the town of Nowy Targ in southern Poland. The road bridge was planned to be constructed using a balanced cantilever method, dividing the cantilever beams starting from each pier into 10 segments. A particular concern was to strictly adhere to the concrete pouring cycle for each segment. To achieve this, a balanced cantilever carriage (VBC) equipped with a hydraulic advance system and an automatic formwork stripping function was adopted. By utilizing the VBC, it became possible to pour concrete for segments up to a maximum length of 5 meters in a single cycle, allowing for efficient and timely construction. PERI products: 1. TRIO Panel Formwork 2. VARIO GT24 Wall Formwork 3. PERI UP Flex Modular Scaffold 4. VST Heavy-Duty Shoring Tower PERI Japan Co., Ltd.

Oct 12, 2026

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Aroma presentation of major purchasing specialty stores.

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At a major purchasing specialty store located in Kanagawa Prefecture, we have introduced our commercial aroma diffuser rental service "MajestaFragrance," enhancing the store's atmosphere with fragrance. Installed models: MFmini (4,400 yen per month) × 2 units Adopted fragrance: Freesia Pear To ensure that customers visiting the store can relax during their appraisal and consultation time, we have implemented space branding with a "refined and approachable scent." The fragrance used is "Freesia Pear," which pleasantly spreads the freshness of fruity pear and the vibrant aroma of freesia. It warmly welcomes customers with a clean and high-quality scent. The "MFmini" introduced this time is a compact yet powerful diffuser known for its strong diffusion capabilities. It blends smartly into limited installation spaces such as reception counters and customer service areas, efficiently delivering fragrance. At Majesta Fragrance, we offer optimal diffuser models and fragrance suggestions tailored to the size of the store, type of business, and interior atmosphere. A "free trial installation" is also available before signing a contract.

Oct 10, 2026

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We will exhibit at the Osaka Industrial Exhibition 2026.

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We will be exhibiting at the "Osaka Industry Exhibition 2026" held at MyDome Osaka from October 14 (Wednesday) to 15 (Thursday), 2026. We will introduce our stress check, health management system, reservation and reception system, and interview system.

Oct 09, 2026

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