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DX in purchasing and procurement in the manufacturing industry refers to the efforts of manufacturing companies to transform their purchasing and procurement operations by leveraging digital technologies. For example, utilizing electronic contract systems can reduce costs while improving information transparency and security, or implementing cloud-based purchasing systems can be highlighted. In this article, we will introduce the importance of purchasing and procurement DX and key points for implementation, aimed at manufacturing companies that are considering embarking on this journey. *For detailed content of the column, please refer to the related links. Feel free to contact us for more information.*

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Some of you may feel challenges in your daily purchasing operations and wish to establish a purchasing management system. To enhance the effectiveness of purchasing operations by organizing the purchasing management framework, it is essential to understand the "Five Principles of Purchasing Management." In this article, we will explain what the Five Principles of Purchasing Management are, the preparations you should make before tackling these principles, and systems that can help efficiently manage the vast amounts of data involved in purchasing operations. *For detailed content of the column, you can view it through the related links. Please feel free to contact us for more information.*

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Procure to Pay (P2P) refers to the process by which companies procure products and services from suppliers and pay for them. This process typically begins with the procurement department defining which suppliers to contract with and which services to receive. While it has contributed to enhancing corporate competitiveness through cost management of raw materials, improvements in production planning, optimization of inventory, and increased transparency in the supply chain, traditional ERP systems have struggled to adapt to cloud-based solutions, leading to challenges in keeping up with market changes. This article will focus on inter-company transactions and payments. *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.*

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Sourcing conducted by the procurement department is an important process in which a company clarifies the specifications and transaction conditions for the goods and services it needs, selects suppliers, and negotiates to obtain appropriate terms. The procurement department is responsible for a series of processes from supplier selection to contract conclusion. This article explains contract lifecycle management related to contract conclusion. *For more details on the column, please refer to the related links. Feel free to contact us for more information.

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As of October 1, 2023, the "Invoice System" has been introduced as a method for input tax credit on consumption tax. To understand the Invoice System, it is necessary to grasp the mechanism of "consumption tax." The consumption tax is ultimately borne by the consumer who receives the goods or services, while the business operator pays it. 【Calculation Method】 Consumption Tax Amount = Sales Tax Amount - Input Tax Amount *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.

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Business Spend Management (BSM) refers to the management technique for "corporate expenditure management," as the name suggests. With the recent trends in promoting digital transformation (DX), optimizing expenditures (cost reduction), and revising internal control standards, more companies are advancing the DX of expenditure management operations such as procurement and purchasing systems. This article will focus specifically on the expenditure management functions of procurement and purchasing management, explaining their mechanisms and benefits. *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.*

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In procurement and purchasing operations, it is necessary to manage relationships with external stakeholders (suppliers, vendors, external partners, etc.). In supplier management, it is important not only to select, evaluate, and manage suppliers that provide optimal cost, quality, delivery time, and services, and to build relationships based on long-term mutual benefits, but also to conduct anti-social checks as part of risk management before engaging in transactions. This article will explain the basic knowledge and methods of anti-social checks and compliance checks. *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.

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In recent years, the construction industry has been facing structural issues such as labor shortages due to declining birth rates and an aging workforce. Problems such as unilateral deductions, inappropriate subcontracting practices, and payment withholding have affected the ability to secure appropriate wage levels, becoming a barrier to the development of the construction industry. This time, we will explain the requirements for procurement and purchasing operations (estimates, contracts, orders, etc.) in the construction industry (construction projects subject to the Construction Business Act) to ensure compliance with the Construction Business Act. *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.

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In recent years, as one of the initiatives to prevent fraudulent transactions in companies and public institutions, there have been cases where guidelines for managing or auditing transactions are established, and the submission of a pledge is requested to raise awareness and clarify legal responsibilities during the procurement contract or purchasing transactions. A pledge, as the name suggests, is a document that indicates a commitment to some intention, and if created formally, it can have legal effect. This article will explain not only the definition of a pledge but also how to write it and points to consider when creating it. *For detailed content of the column, please refer to the related link. For more information, feel free to contact us.*

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The government aims to promote digitalization by enhancing the efficiency of inter-company transactions in the procurement and purchasing sector. Within this framework, the Digital Agency is formulating a new architecture, and understanding it is considered important. This article explains how to utilize advanced technologies to address these challenges. *For more details on the column, you can view it through the related links. Please feel free to contact us for more information.*

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In recent years, cloud services known as "SaaS" (Software as a Service) have also been provided for business systems. Before entrusting your company's information to a cloud service "SaaS," it is necessary to verify in advance whether the cloud service you plan to use is secure. This article explains the security measures to consider when using cloud services. *For more detailed information, you can view it through the related links. Please feel free to contact us for more details.

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In purchasing management, various contracts such as non-disclosure agreements (NDAs) with suppliers, basic agreements, individual contracts, purchase agreements, order forms, and order confirmations may be concluded. At the time of contract conclusion, there may be instances where contracts are exchanged via email as PDF data, or where Electronic Data Interchange (EDI) is utilized through a purchasing system, and cases where electronic transaction data is stored in a database. This article will explain the legal validity of contracts that have been converted to PDF and electronic signatures. *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.*

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Currently, many companies are trying to promote digital transformation (DX), but progress is slow for various reasons. In particular, in the purchasing department, it is difficult to break away from traditional methods and systems, resulting in a lack of progress in DX. This article will clarify the reasons and issues behind the slow advancement of DX across the entire company and delve into the specific challenges faced by the purchasing department. *For more details on the column, please refer to the related links. Feel free to contact us for more information.*

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The Electronic Bookkeeping Preservation Act (hereinafter referred to as the "Electronic Bookkeeping Act") is a law that permits the storage of tax-related books and documents as electronic data. Its purpose is to improve productivity, promote telework, and enhance bookkeeping standards, and it suggests that we should shift towards the electronic exchange of transaction information in the future. Since its enforcement in 1998, the Electronic Bookkeeping Act has undergone several amendments. *For detailed information on the column, please refer to the related links. For more information, feel free to contact us.*

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The procurement and purchasing management system is an essential business system for companies to smoothly advance their purchasing processes and manage them efficiently. It can streamline procedures related to obtaining estimates, order processing, and receipt processing for purchased items such as direct materials and indirect materials. Procurement refers to securing necessary goods and services, ensuring stable purchases at favorable prices through supplier selection and negotiation. This includes tasks such as requesting estimates (RFQ) and contract signing. *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.*

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An RFQ (Request for Quotation) is an essential step in the procurement process. This process serves as a means for companies to obtain price estimates from appropriate suppliers when procuring the necessary goods or services. The importance of RFQs is understood from various aspects, including efficient procurement, cost reduction, and quality improvement. *For more details on the column, please refer to the related link. Feel free to contact us for more information.*

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Due to the prolonged economic stagnation and the recent surge in prices, cost reduction has become an urgent issue for various companies. However, many people may be struggling to figure out where to start. This article will explain the necessity of cost reduction, how to proceed, and points to be cautious about. *For detailed content of the column, please refer to the related links. Feel free to contact us for more information.*

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Expenses that occur daily in the course of business activities. While it is a familiar term, many people may not fully understand it. Expense management is one of the very important tasks that relates to an organization's profits. In this article, we will carefully explain the basic knowledge of such expenses. *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.*

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The Electronic Bookkeeping Preservation Law, revised in January 2024, now requires that electronic data of national tax-related documents (such as invoices, contracts, estimates, purchase orders, and inspection reports) be stored in their original electronic format, rather than being printed out and stored on paper as was previously allowed. The Electronic Bookkeeping Law is a regulation that permits the storage of national tax-related bookkeeping documents in electronic data format, and it has undergone several revisions since its implementation in 1998. The law has been significantly revised with the aims of improving productivity, promoting telework, and enhancing bookkeeping standards. *For more details on the column, please refer to the related links. For further inquiries, feel free to contact us.*

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A purchasing management system is a system designed to streamline a company's purchasing activities, aiming for cost reduction and optimization of operations. By utilizing a purchasing management system, you can achieve various benefits, including the efficiency of purchasing operations, cost reduction, and prevention of fraud. In this column, we will introduce the basic concepts and key functions of purchasing management systems, as well as the benefits for the manufacturing industry. *For detailed content of the column, you can view it through the related links. Please feel free to contact us for more information.*

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NTT Data Intramart Co., Ltd. is conducting demonstrations of its cloud-based procurement and purchasing system "Procurement Cloud." This is recommended for those who want to see the features and usability rather than just the materials. Additionally, we also offer a service that allows you to diagnose procurement and purchasing DX online. Please make use of it. 【Recommended for the following people】 ■ Those who wish to see a demo ■ Those who want to see the features and usability rather than just the materials *For more details, please refer to the related links or feel free to contact us.

• Purchasing Management System

"Intra-mart Procurement Cloud" is a SaaS that realizes BSM (Business Spend Management). Utilizing a supplier list, it provides a one-stop solution from obtaining quotes to selecting suppliers, placing orders, and receiving goods. All tasks related to contracts, including contract creation, legal checks, electronic stamping, storage, and search, can be performed in the cloud. 【Features】 ■ Procurement and Purchasing Management System ■ Contract Management System ■ Payment Management System *For more details, please refer to the PDF document or feel free to contact us.

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